Create a Batch to Archive Attendance

You can use the Archive Attendance page to archive attendance data from the attendance form and improve the performance as a result.

Note: When attendance is archived, it is excluded from calculations and reporting. While you can archive attendance for all the students for a campus up to a specific date, you must recall the attendance for individual students by program version on their Student Profile. You can view, but cannot edit or include attendance records in calculations and reporting without recalling it.

Unlike other batch processes in Anthology Student that are processed as soon as the system resources are available, the batch to archive attendance is a scheduled job.

Prerequisites

You must have:

  • Common - Processes - View authorization

  • Academic Records - Processes - Archive Attendance authorization

Your institution must have scheduled the job that archives attendance. To verify that your institution created and scheduled the job that processes the batch or to find out when it will be processed or request that it be processed, contact your System Administrator.

Access Method

Select the Processes tile > locate Academic Records > select Archive Attendance.

Procedure to Create and Queue the Batch

  1. Select the Process tab.

  2. Specify the values under Selection Criteria to filter the list.

    CampusClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    Highest LDA DateClosed The last date of attendance (LDA) that should be archived. For example, to archive attendance data prior to January 1, 2018, select 12/31/2017. Student attendance records with an LDA that occurs after 12/31/2017 will not be archived.

     

  3. Select the Next button.

  4. Select the Queue Archive Attendance  button.

  5. Select Yes to submit a request to archive attendance for all enrollments.

  6. On the Queue Batch dialog, review or change the name of the batch and select the Queue button.

Anthology Student prepares the batch so that is ready to be processed by the scheduled job.