Delete or Deactivate Configuration Items

This topic covers deleting and deactivating items in the lists from the Configuration menu.

  • Deleting an item permanently removes it. No record of deleted list items is maintained in Anthology Student.

  • Deactivating an item keeps a record of it in Anthology Student (preferred). It can no longer be assigned to a student or record but remains assigned as it was previously.

If an item: 

  • Is not associated with a student or record, you can delete or deactivate it

  • Is associated with a student or record, you can only deactivate it

  • Is associated with Automated Awarding, you cannot delete or deactivate it

Prerequisites

You must have modulename - Configuration - Manage authorization. For example, to delete or deactivate items you or your institution added under:

  • Academic Records, you must have Academics - Configuration - Manage authorization

  • Student Accounts, you must have Student Accounts - Configuration - Manage authorization

These specific prerequisites will depend on the page.

  • If there is a list at the top of the page for selecting campuses or All Campuses, the item can be associated with one or more campuses. If the item is associated with one or more campuses, you must have access to all the campuses to delete or deactivate it. For example, if it was configured for 3 campuses and you only have access to 2 of the campuses, you can view, but cannot delete or deactivate it.

  • If the list contains a System column, the list contains system-defined items. To delete or deactivate an item, it must not be system-defined.

Access Method

Select the Configuration tile > expand modulename > select option for the item.

Procedure to Delete Items

  1. Highlight the item in the list.

  2. Select the Delete button on the toolbar.

The item is:

  • Removed from the list on the page and the list is redisplayed

  • No longer available to select on the forms that contain the list

Procedures for Deactivating Items

There is more than one method for deactivating an item.

Method Procedure to Follow Result
Using a toolbar button

  1. Highlight one item in the list.

  2. Select the Deactivate button on the toolbar.

The item: 

  • Remains displayed in the list with No in the Active column

  • Is also no longer available to select on the forms that contain the list

Editing the item

  1. Select the name of the item in the list.

  2. In the Active drop-down, select No.

  3. Select the Save and Close button.

Because the item is not removed, you can also make it active again by selecting the Activate button.