Staff Position Payroll Information

You can use the Staff Position Payroll Information page to configure payroll information for the position assignments of faculty members. Anthology Student uses the information to generate earning lines for the assignments. Earning lines can be generated for different types of assignments, for which the payroll information must have the required details. For example:

• Assignment Type
• Compensation Plan
• Pay Level

Staff Position Payroll Information is required for pay generation.

Prerequisites

To view the page, you must have Faculty Workload - Configuration - View authorization.

To edit the page, you must have Faculty Workload - Configuration - Manage authorization.

To edit an item associated with more than one campus, you must have access to all the campuses. For example, if the item is configured to be available at three campuses and you only have access to two of the campuses, you can view the item, but cannot edit it. When you add an item, you can only select campuses to which you have access.

To edit a record in the Payroll Information grid, the record must not have generated earning lines.

Access Method

  Select the Configuration tile > locate Faculty Workload > select Staff Position Payroll Information.

Procedure to Add or Edit Items

The dates for the same assignment type and compensation plan cannot overlap. For example, if you have an assignment type and compensation plan with a valid from and to of January 1 through July 31, you cannot add another record for the same assignment type and compensation plan with a date in that same range and year.

1. Filter the list by selecting values in the following lists.

   Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

   Staff The last name and first name of the staff member who is to be assigned a position.

2. Select the Apply Filters button. Anthology Student populates the grid appropriate for the selected values.

3. Review the following values.

   Active Specifies whether the associated record is active. Job The title of the job. If you are selecting a job in a list, it contains the job titles configured for the employer that you selected. Job Function Job functions describe high-level functional categories and relate to high-level duties. The job functions are configured by your institution. Job Type Indicates the job type for the policy. They are configured by your institution. Job types group similar jobs into categories. You can then use them for reporting and filtering. Job types can be full-time, part-time, hourly, and salary. Pay Cycle The frequency in which payment is made to the staff. Pay cycles are configured by your institution. A pay cycle is an interval used to pay the instructor. A pay period is an instance of a pay cycle. For example, your institution can configure pay cycles for weekly, bi-weekly, semi-monthly, and monthly payroll.

   Position The position for the staff member. Positions are configured by your institution. The position must have a single staff member assignment for any given duration. If you are associating staff members with load validation policies and you leave the field blank, Anthology Student applies the policy to all positions. Position Type Indicates the type of position. They are configured by your institution. Position types categorize the types of the positions that will be used for jobs. For example, your institution can create different position types for temporary, permanent, and part-time staff members (such as Tenure, On Tenure Track, and Adjuncts). Primary If your institution wants to track primary positions for its records, select whether or not you want to make the staff position primary. The first position you assign to a staff member must be primary. If not primary, you can add them after you add the primary. Valid From The first day that the staff position is valid from or in use. Valid from date must be within the Position duration of the selected record. Duplicate records with the same date cannot be added. Valid To The last date that the staff position is valid or will be in use. Valid to date must be within the Position duration of the selected record. Duplicate records with the same date cannot be added.

4. Select the staff name in the list. Anthology Student displays the payroll information grid.

5. In the Payroll Information grid, take the appropriate action.

   • To add or edit payroll information:

     1. If you want to:

        • Add a new list item, select the New button on the toolbar

        • Edit an existing list item, select the name in the list

     2. Review, specify, or change the following values.

        Active Specifies whether the associated record is active. Assignment Type Specifies the assignment types used in workload validation and pay generation. They are configured by your institution. For example, an adjunct assignment that is paid or an on-load assignment that does not require payroll. Assignment types that were configured with No for Has Payroll, cannot be selected for compensation plans or added to the payroll information for staff. Compensation Plan Specifies the compensation plan based on the assignment type. They are configured by your institution. For example, you can have different compensation plans for overload assignments and adjunct assignments. Compensation plans are associated with assignment types configured with Yes for Has Payroll. They also specify the pay type and levels for the load types for the course groups and non-teaching groups. Pay Level Specifies the pay level based on the compensation plan. Pay levels are configured by your institution. Pay levels categorize payment based on seniority of the instructor. All courses have pay levels for the compensation plan and there is an assigned payment total for each level.

        Priority Specifies the priority for generating payroll. For example, if you have faculty member with an onload assignment and an overload assignment, you would want to process the onload assignment so that the faculty member met the requirements for overload. Valid From The first day that the staff position is valid from or in use. Valid from date must be within the Position duration of the selected record. Duplicate records with the same date cannot be added. Valid To The last date that the staff position is valid or will be in use. Valid to date must be within the Position duration of the selected record. Duplicate records with the same date cannot be added.

     3. Select the Save button.

   • To delete payroll information:

     To remove a record in the Payroll Information grid, the record must not have generated earning lines.

     Select the record and select the Delete button.

     Anthology Student deletes the payroll information record and redisplays the page.