Grade Scales

You can use the Grade Scale page to configure the grading parameters your institution uses to evaluate the academic achievements of its students.

The attributes of a grade scale include a description, letter grades or numeric values, grade points, and indicators as to how the grade is treated in GPA calculations and academic progress.

The grade scales you specify here can be selected by the staff members on the:

• Enrollment list (Select the Students tile > select the name in the Students list > expand Academic Records > select the Enrollments tile.)

• Applications list (Select the Students tile > select the name in the Students list > expand Admissions > select the Student Applications tile.)

• Programs page (Select the Configuration tile > expand Academic Records > select Programs.)

Prerequisites

To view the page, you must have Admissions - Configuration - View authorization.

To edit the page, you must have Academics - Configuration - Manage authorization.

To edit an item associated with more than one campus, you must have access to all the campuses. For example, if the item is configured to be available at three campuses and you only have access to two of the campuses, you can view the item, but cannot edit it. When you add an item, you can only select campuses to which you have access.

Access Method

Select the Configuration tile > locate Academic Records > select Grade Scales..

Filters

By default, the grid displays all records for the campuses you are authorized to work with. You can use the drop-down at the top of the page to display only records for a specific campus.

Procedure to Add or Edit Items

While Anthology Student does not prevent duplicate codes, they are not recommended. Specifying a duplicate code causes incorrect SAP calculations and can affect the financial aid for a student.

1. Select All Campuses or select a specific Campus.

2. Review the values of the records in the grid.

3. If you want to:

   • Add a new list item, select the New button on the toolbar

   • Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar

   • Edit an existing list item, select the name in the list

4. Review, specify, or change the following values.

   Active Specifies whether the associated record is active. Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Campus Group The group you specified for the campus. Your institution configures the groups for campuses. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

   Name The descriptive name of the item. Retake Methodology Indicates the method of retaking of the course if a retake exists. The options are Average Retakes, Include All, Use Highest, and Use Most Recent. If you are configuring grade scales, there is also an option to use the retake methodology configured for the campus.

5. Select the Save button.

6. If you want to: 

   • Add a new letter grade, select the New button under Letter Grades

   • Edit an existing letter credit, select the record for the grade in the list under Letter Grades

7. On the dialog, specify or change the values.

   After LDW Grade Designate the letter grade as a default grade to be posted on courses automatically during a status change to a system status of ’Dropped’. Audit Grade An audit grade associates the grade letter only with the audit courses. Campus Group The group you specified for the campus. Your institution configures the groups for campuses. Credits Attempted The total credits the student attempted on the transcript from the previous institution. Credits Earned The number of credits earned by the student to date. Days for Incomplete Deadline Date Specifies the number of days added to the course section end date to calculate the expiration deadline date. Default Drop Grade Designates the selected grade to be the default used for dropped courses during daily processes. Drop Grade Used for assigning a final grade to a dropped course. Include in GPA Select the check box to specify that the point value of this grade is included in the GPA calculations for students. For example, select the box if a passing grade for a pass or fail grade scale is assigned a specific letter grade, such as a C+, and counts toward the GPA calculation. Grade Points Points assigned to each letter grade. Grade Scale The grading parameters used by your institution to evaluate the academic achievements of the students.

   Incomplete Grade It designates a grade as an incomplete grade. LDW Grade The last date to withdraw from the course grade. Letter Grade The letter grade posted for the enrollment. Each letter grade code needs to be unique. Lower Limit The lower limit of the grade scale. Pass/Fail Grade If the letter grade is applicable to pass or fail courses, select the check box. You must configure Pass/Fail grades for any campuses where you want to schedule courses with Pass/Fail (Required) or Student's Choice for Pass/Fail Course when the class is scheduled using the Class Scheduling tile. Replacement Letter Grade Specifies the grade that automatically replaces the incomplete grade after the expiration deadline date has passed. Include in SAP Select the check box to include the grade in the calculation of satisfactory academic progress (SAP). The SAP calculation requires that there are no duplicate letter grades. Transfer Grade Specifies the credits that the institution transfers from other institutions. Upper Limit The upper limit of the grade scale.

If you select the check boxes for: 

• Pass/Fail Grade and Credits Attempted and the student passes the course, the course will have a status of unfulfilled on the Degree Progress Audit (DPA) 

• Pass/Fail Grade, Credits Attempted, Credits Earned, and the student passes the course, the course will have a status of fulfilled on the Degree Progress Audit (DPA) 

8. If you want to save and: 

   • Continue making changes, select the Save button

   • Continue to add another item to the list, select the Save & New button

   • Close, select the Save & Close button

Guidelines for Configuring Transfer Grades

The following is the typical method is to set up a transfer grade. For example, to set up a transfer grade of T, specify the following parameters:

• Lowest Grade = 0
• Highest Grade = 0
• Grade Points = 0
• Credits Attempted = True
• Credits Earned = True
• Include in GPA = False
• Include in SAP = True