Applicant Types

You can use the Applicant Types page to configure the categories of applications. For example, your institution could track the applications that are submitted online.

The applicant types you specify are selected when you specify the pending enrollment information for a student on an application (Select the Students tile > select the name in the Students list > expand Admissions > select the Student Applications tile.)

Selection Type has two default options, Manual and Automated. Based on the type chosen, additional Selection and School Statuses can be assigned to the various stages in the Student Selections Management process.

Prerequisites

To view the page, you must have Admissions - Configuration - View authorization.

To edit the page, you must have Admissions - Configuration - Manage authorization.

Access Method

Select the Configuration tile > locate Admissions > select Applicant Types.

Procedure to Add or Edit Items

  1. Review the values of the records in the grid.

  2. If you want to:

    • Add a new list item, select the New button on the toolbar

    • Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar

    • Edit an existing list item, select the name in the list

  3. Review, specify, or change the following values.

    ActiveClosed Specifies whether the associated record is active.

    CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

    NameClosed The descriptive name of the item.

  4. If Selection Type is set to Manual, Review, specify, or change the following values.

    School Status To Trigger Selection Process IsClosed Choose a School Status from the drop-down. When this status is applied to the School Status field in an Application, the selections process of calculating the APS Score, checking Minimum Requirements, and Eligibility Criteria is triggered.

    School Status When Conditional Offer Is Released For The Applicant Is Closed Choose a School Status from the drop-down. This status will be applied to the School Status field in an Application once a Conditional Offer is released to the Applicant.

    School Status When Final Offer Is Released For The Applicant Is Closed Choose a Selection Status from the drop-down. This status will be applied to the School Status field in an Application once a Final Offer is released to the Applicant.

    Selection Status After Selection Process Is TriggeredClosed Choose a Selection Status from the drop-down. This status is applied to the Selection Status field in an Application after the selections process is triggered.

    Selection Status When Final Offer Is Released For The Applicant Is Closed Choose a Selection Status from the drop-down. This status will be applied to the Selection Status field in an Application once a Final Offer is released to the Applicant.

    Selection Status When Conditional Offer Is Released For The Applicant IsClosed Choose a Selection Status from the drop-down. This status will be applied to the Selection Status field in an Application once a Conditional Offer is released to the Applicant.

  5. If Selection Type is set to Automated, Review, specify, or change the following values.

    Choice Grid Selection Status If Choice Offered Closed Choose a Selection Status from the drop-down. This status is applied to the Selection Status field in the Choices under an Application when an Applicant meets the minimum requirements for any of their Choices.

    Choice Grid Selection Status If Choice Not Offered Closed Choose a Selection Status from the drop-down. This status is applied to the Selection Status field in the Choices under an Application when an Applicant does not meet the minimum requirements for any of their Choices.

    School Status To Trigger Selection Process IsClosed Choose a School Status from the drop-down. When this status is applied to the School Status field in an Application, the selections process of calculating the APS Score, checking Minimum Requirements, and Eligibility Criteria is triggered.

    Selection Status After Selection Process Is TriggeredClosed Choose a Selection Status from the drop-down. This status is applied to the Selection Status field in an Application after the selections process is triggered.

    Selection Status If The Applicant Meets Minimum Requirements Is Closed Choose a Selection Status from the drop-down. This status is applied to the Selection Status field in an Application if an applicant meets the minimum requirements for that Examination Board.

    Selection Status If The Applicant Doesn’t Meets Minimum Requirements Is Closed Choose a Selection Status from the drop-down. This status is applied to the Selection Status in an Application if an applicant does not meet the minimum requirements for that Examination Board.

    Selection Status If The Applicant Meets Eligibility Criteria is Closed Choose a Selection Status from the drop-down. This status is applied to the Selection Status in an Application if an applicant clears the eligibility criterias for the respective Programs they have applied for.

    Selection Status If The Applicant Is Eligible For At least One ChoiceClosed Choose a Selection Status from the drop-down. This status is applied to the Selection Status in an Application if an applicant clears the eligibility criterias for at least one of the Programs they have applied for.

    Selection Status If Requirements For All The Choices Are Not Met Is Closed Choose a Selection Status from the drop-down. This status is applied to the Selection Status in an Application if an Applicant does not meet the minimum requirements any of their Choices.

  1. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button