Configure Approval Flows Using Microsoft Power Automate

You can use the information on this page to configure the flows required to automate the process of approval in Anthology Student for Faculty Workload contract management.

Prerequisites

You must have downloaded sample Microsoft Power Automate solution for contract management from GitHub (https://github.com/anthology-inc/faculty-workload-mgmt-flows) > 1.6 folder > FacultyWorkloadContractManagement_1_6_0_0.zip.

Flows for Approval

The following flows are required to automate approval process in Anthology Student. You must configure the approvers and the administrator email ids.

Flow Name	Description
Faculty Contract Template Approval	This flow will be triggered for approval of the contract template when you select the Send for Approval button in Faculty Contract Template page (Select the Configuration tile > locate Faculty Workload > select Faculty Contract Templates.).
Faculty Contract Approval	This flow will be triggered for approval of the generated Contract when you select the Send for Approval button in Faculty Contract Assignment & eSignature  page (Select the Processes tile > locate Faculty Workload > select Faculty Contract Assignment & eSignature.).

Procedure to Configure Approval Flows

1. Under Faculty Workload Management solution, select either:

   • Faculty Contract Approval, or

   • Faculty Contract Template Approval

   Microsoft Power Automate opens the selected flow in a new tab/brower window.

2. Select the Edit () button. Microsoft Power Automate opens the selected flow in edit mode.

3. Expand Configuration action box.

   

   

4. In Value field, replace placeholder value with appropriate value. You can also add multiple email ids separated with semicolons.

   For example:

   {

   “AdminEmailId”:”YouremailId@yourdomain.com”,

   “ApproverEmailId”: ”YouremailId-1@yourdomain.com; YouremailId-2@yourdomain.com”

   }

5. Select the Save button. Microsoft Power Automate saves the flow changes.