Revenue Ledger

Use the Revenue Ledger page to view the student's revenue history and manage revenue transactions associated with the student. Revenue records are added every time the revenue recognition process is run, for example, once a month.

The revenue recognition process transfers tuition and other revenue from deferred income accounts to earned income accounts on a regular basis. This process is necessary to match the income earned with the services provided to the student by the institution.

The revenue entries are also displayed based on:

• The billing method for the student

• The number of transaction codes configured as "Defer Earnings" or “Include In Revenue Recognition”

In the Revenue Ledger page, you can:

• Adjust the student's revenue ledger

• Print a report of the student's revenue ledger

• View associated earning information for a revenue source.

Prerequisites

To view the page, you must have:

• Common - Student - View authorization

• Student Accounts - Student Revenue Summary - View authorization

• Student Accounts - Student Revenue Detail - View authorization

Access Method

Select the Students tile > select the name in the Students list > expand Student Accounts > select the Revenue Ledger tile.

Actions Available

Columns

Earnings Summary

A/Y|PP The Academic Year Sequence or Payment Period associated with the transaction. Academic Year The academic year associated with the earnings summary record. This column is displayed only if an academic year sequence is associated with at least one earnings summary record in the list. Amount Deferred Total amount deferred for the earnings summary record. Child Term This view option is visible only if the student earns revenue on child terms. If Child Term view is selected, then the Earnings Summary grid will display earnings summary records for the child terms only. The Earnings Detail grid will display only earnings detail records for the child term earnings summary record. Earned Indicates the revenue amount earned to date for the earnings summary record. This column also displays the non-defer transaction with the transaction amount. Error The error indicator. This field is populated only when there are discrepancies in amounts between the revenue earnings summary record and the associated earnings detail records. Exception The exception code and description for the revenue earning exception.

Last Earned Date The last earned date of the adjustment. Parent Term (Registration) This view option is visible only if the student earns revenue on child terms. If the Parent Term view is selected, then the Earnings Summary grid will display earnings summary records for the parent terms only. The Earnings Detail grid will display earnings detail records for the selected parent term earnings summary record. It will also display all child term earnings detail records associated with the selected parent term earnings summary record. Revenue Source The description of the revenue source, for example, Tuition or Book. This column displays class section name if the student earns revenue over the length of the class section. Revenue Type The type of revenue, for example, Deferred. Term The term associated with the earnings summary record. This column is displayed only if the term is associated with at least one earnings summary record in the list. Tran Code The transaction code. Unearned The unearned revenue to date for the earnings summary record.

Earnings Detail

Added By The name of the staff member who added the person or item. Amount The amount of the earnings detail record. Date The date of the revenue earning. When adding an earning detail, the default is the current date. Exception The exception code and description for the revenue earning exception. New Units The new units based on the revenue basis configured for the earning method for the revenue source.

Source (Career Services) The transaction source. Status The earning status. Available values are Open and Posted. Term The term associated with the earnings detail record. This column is displayed only if the student is earning revenue on child terms. Type The earnings detail record type. The values are Earned and Deferred. Only the Earned type will affect general ledger balances. Units Earned The units earned by the student for the earnings detail record.