Group Memberships

You can use the Group Memberships page to display a list of groups for a student and manage those groups. You can use groups to organize students based on common attributes so that you can take actions for multiple students at once instead of each student individually.

By default, the list shows the student groups where the student is currently a member. The list is sorted is alphabetically by the Group The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access. column.

The list is not program version specific. The items in the list are associated with all the program versions in the Program Version list.

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The Extended Properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit them. Because the fields vary by institution, your institution will provide tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

Prerequisites

To view the page, you must have:

• Common - Student - View authorization

• Common - Student Group - View authorization

To add, edit, and delete records, you must have Common - Student Group - New, Edit, and Delete authorization.

The student group must also be: 

• Manual
• Active
• Not expired

Student groups that do not meet these criteria are not displayed for you to select for the student.

If you want to define custom property, your institution must have configured the Extended Properties page (Select the Settings tile > expand System > select Extended Properties.)

Access Method

Select the Students tile > select the name in the Students list > expand Contact Manager > select the Group Memberships tile.

Procedure to Add a Student to a Group or Edit a Group

1. Review the values of the records in the grid.

   Added By The name of the staff member who added the person or item. Date Added The date when the item or person was added or the status change was entered. Date Removed The date when the student was removed from the group. Group The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access. Group Type The type of group. M indicates manual. D indicates dynamic. S indicates static. F indicates frozen.

   Group Visibility Specifies whether a group is public or private. A public group can be accessed and used by all staff members who have view authorization. A private group can only be accessed and used by the owner and the staff members with view authorization that the owner specifies. If you are filtering, select the option "Is true" to display only the public groups and the option "Is false" to display only the private groups. Hold Action Indicates the action to be blocked while a student is a member of the hold group. Hold Group Specifies whether a Hold Code has been associated with the group. Being in a hold group prevents actions for students (such as preventing a student from registering). Hold Codes are associated with groups on the Hold Codes tab. You can set hold codes using the Settings tile for Financial Aid, Academic Records, Career Services, and so on. Manually Added/Removed Specifies whether a person was manually added or removed.

2. If you want to:

   • Add a new list item, select the Add button on the toolbar

   • Edit an existing list item, select the Group in the list

3. When adding a group, select the Group Indicate the name of the student group. You can also view the owner of the group and the date when the group was added. Any inactive or expired groups do not appear in the list of group. when trying to add. If you are selecting a group and your institution has configured the system to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups where you have been given access. field. Anthology Student displays the Select Groups pop-up so that you can search for and select the name of the group. Choose Select to confirm.

4. If the group was configured in Financial Aid to be a verification hold group for the ISIR import options, Anthology Student also displays a list so that you can select the Award Year The financial aid award year...

5. If your institution has configured extended properties, complete the fields under Extended Properties.

6. If you want to save and: 

• Continue making changes, select the Save button

• Close, select the Save & Close button

Procedure to Remove a Student from a Group

1. Highlight the record you want to remove in the list.

2. Select the Remove button on the toolbar. The record continues to be displayed but the Date Removed and the Removed By fields are populated with the date and username.

When you remove a student from a Group, you can display the groups, but the groups are no longer editable.

Show Removed Groups

You can use the Show Removed Groups button on the toolbar to display the groups where the student was a member, but was removed from the group. When you select the Show Removed Groups button on the toolbar, Anthology Student displays additional columns in the list.

To hide the groups where the student was removed again, you can select the Hide Removed Groups button.