Gainful Employment Import

Process Tab

1. The Campus EDE Path of the user's default campus is displayed.

2. In the Message Class drop-down list, select one of the following options:

   • Program Error/Ack or File Level Error
   • Student Error/Ack or File Level Error

   The acknowledgement file will list the first five errors on records submitted in the submittal file with error code. The file will contain only a header and trailer record if no errors exist.

   For the fixed width format (Program) Error / Acknowledgment files named GEFVPFOP, the system:

   • Identifies each data field in the GE Error / Acknowledgment file according to the record layout and field definition specifications in the National Student Loan Data System (NSLDS) FVT/GE User Guide.

   • Identifies all errors for each Detail record within the GE Error / Acknowledgment File.

   • Automatically generates a GE Error / Acknowledgment report after the GE Error / Acknowledgment file is imported. The report displays each Detail record along with all the fields in error and the appropriate error code for each field in error.

   • Keeps track of each imported GE Error / Acknowledgment File along with the Detail records of each file for record keeping and reporting purposes.

   • Generates the GE Error Submittal file in the same data format and record layout as the data format and record layout for the GE Submittal file.

3. Choose a file in the Available Files drop-down list. The files are named based on the message class.

   • For a Program Level file, the message class is GEFVPFOP.
   • For a Student Level file, the message class is GERFLEOP.

   Once an import file has been processed, it's renamed to BK in the EDE Path.

   Example: GEFVPFOP.001 will be renamed to GEFVPFBK.001.

4. Select the Queue Import button.

   The Submit Batch window displays the default Batch Name. You can edit the Batch Name.

5. Select Submit in the Submit Batch window.

   This starts the background job to process the data and create batches asynchronously from the selection criteria.

   The notification “The Gainful Employment Import was successfully queued” indicates that the process is called and in a queue.

   • The job status “Succeeded” indicates that the process is finished with no exceptions.

   • The job status “Completed” indicates that the process is finished with exceptions.

   Continue with the History tab.

History Tab

1. The History tab displays a grid listing the final batches from the Gainful Employment import.

   Award Year The financial aid award year. Batch ID The batch ID of the transmission file. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Campus EDE Path The UNC-compliant file path used for file transfers between Anthology Student and the CPS/FPS system. The Campus EDE path is used for campus-specific file transfers. Date Imported The date and time when the batch job succeeded. Date Queued The date and time when the batch job was queued Duration The duration of the background job (hours minutes seconds). File Type Indicates whether the Gainful Employment report is a Student or Program type file.

   Name The name or description of the batch. Number of Records The number of records in the batch. Import File Name Name of the import file. Imported By The name of the staff member who submitted the background job or batch for processing. Records Imported The number of records in the batch. Results If the job succeeded, the field is empty. If the job failed, the field has a "Details" link. Select the link to view the reason for the failure. Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed and ALL job states are Succeeded. Completed indicates all jobs in the batch have been executed and some jobs may be in Succeeded state, but at least one of the jobs is in Deleted state. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled. Started The start time of the background job.

2. If the job status is Failed or Completed, select the Retry Batch button in the grid toolbar to resubmit the job.

   For a Completed job status, the Results column displayed a Details link that opens a popup with detailed information about the job.

3. For a job with a status of Succeeded, select the link in the Batch Number column to review the record types and error codes s contained in the batch.

   The Job Results section is displayed. This section provides details about all the error codes included in the batch job.

   Award Year The financial aid award year. CIP Code The Classification of Instructional Program (CIP) code associated with the record. Credential Level The credential level of the program. Date Completed W/G The date when the item was completed. Error Codes Error code(s) associated with the Error Acknowledgement record. Click the link to view the error description(s). OPEID Office of Postsecondary Education Identification (OPE ID) assigned to the institution. If the 8-digit OPEID for your institution is different from the 6-digit school code appended with the 2-digit branch code, your institution can specify the OPEID when financial aid is configured for a campus. It only needs to be configured if different. For Regulatory, the OPEID is used instead of the school code and branch code in Enrollment Reporting, COD export, Clearinghouse export files, and FISAP.

   Program Begin Date The start date of the program version. Record Type Schools must report two record types, based on the student’s enrollment status and the selected reporting type, to NSLDS for student-specific data in the FVT/GE Submittal File: • Annual Amount (AA) Detail Record – The AA Detail Record is used to report all students who are enrolled through the end of the most recently completed award year and have, at any time, received Title IV funds for the program being reported. • Total Amount (TA) Detail Record – The TA Record Type is used to report students who have received Title IV funds for enrollment in the program being reported and have graduated or withdrawn during the most recently completed award year and prior award years. Prior award years are based on the selection of the Standard or Transitional Reporting Type. Student ID The ID assigned to the student in the Anthology Student database. While your institution can assign student numbers in a format that they choose, this ID is associated with a student in the database. It is displayed at the end of the URL when you are working with a student in the Student Web App and can also be used to search and locate students. Student First Name The first name of the student or person. Student Last Name The last name of the student or person.

4. Click the link in the Error Codes column to view the error details and correct the records as needed.