Background for FISAP Data Correction
The Fiscal Operations Report and Application to Participate (FISAP) is used by institutions to apply for Campus-Based Program funding for the upcoming award year and to report Campus-Based Program expenditures for the previous award year. The FISAP is an integral piece of an institution's funding plan.
The FISAP Data Correction process provides financial aid administrators with a method to identify and correct FISAP data issues before printing the FISAP report. Regulatory identifies data errors that may appear in the FISAP report. Regulatory corrects some data problems, but not all problems can be corrected automatically. These uncorrected records must be corrected manually.
The FISAP Data Correction page in Regulatory identifies data errors that may appear in the FISAP report. Below is a table outlining the data errors identified, whether they may be resolved automatically, and the action to take.
| Column | Data Problem Detected by FISAP Process | Resolved Automatically | Action to Take |
|---|---|---|---|
| Invalid Dep. Model | Invalid Dependency Model: Invalid value for Dependency Model found on Award Year header record (FaStudentPell). This will cause the student to be excluded from the FISAP report. | Yes |
Select the record and select Resolve. The value on the Award Year header record will be updated from the student ISIR, if available. |
| Unknown Enrollment Status | Unable to determine enrollment status for the last term of the FISAP reporting period. The student has no classes that qualify for the FISAP Report. This will cause the student to be excluded from the FISAP report. | No | Ensure the enrollment has a class ended or dropped after July 1st for the award year being reported. |
| Duplicate Pell | Duplicate Student Pell Records: There are multiple Award Year records (FaStudentPell) for the student/enrollment. The student may not appear at all, or may not appear accurately, on the FISAP report. | No | Run the Duplicate Student Pell Data correction tool. See Merge Duplicate Pell Records. |
| Invalid Transaction ID |
This will cause the student to be excluded from the FISAP reports. One or more of the following is the case: • The Award Year header record does not reference an ISIR transaction ID. • The referenced ISIR is invalid (no valid EFC/SAI). • No ISIR exists for the Transaction ID. |
Yes |
Select the record and select Resolve. This may automatically fix some of the invalid IDs that were mismatched due to SSN change. For the rest, use the ISIR Matching screen, submit requests for ISIR or ISIR corrections, or select a valid ISIR as the Paid on ISIR on the student's Packaging/Award screen. |
| No ISIR | No ISIR could be found for the student’s SSN but the student received Title IV aid and should have an ISIR. | No | Request the student ISIR from CPS or use the daily ISIR matching process. |
| SEOG - Not Eligible | Student Not Eligible for Supplemental Educational Opportunity Grant (SEOG): The student ISIR states that they are a Graduate student but received SEOG. The student will be excluded from the FISAP Summary Report but will appear on the FISAP Detail Report. This will cause a difference in the SEOG totals between those reports. |
No | Correct the student ISIR to change the student DegreeBeyond (Correction Field 065) to indicate the student is not a Grad Student or remove the selected Award Year SEOG. |
| Grad Student with Dep. Model | The student ISIR states that they are a Graduate student but the Award Year header record (FaStudentPell) indicates that they are a Dependent student. This is inconsistent. This student will be excluded from the FISAP Summary Report but will appear on the FISAP Detail Report. This will cause a difference in the SEOG totals between those reports. | No | Correct the student ISIR to change the student DegreeBeyond (Correction Field 065) to indicate the student is not a Grad Student, or make an ISIR correction to indicate the student is Independent. |
| No Classes | The enrollment has no classes that qualify for the FISAP report. The enrollment must have a class ended or dropped after July 1st of the selected award year. | No | Check the student's classes. |
| Not Eligible | School Status Not Eligible for Campus-Based Aid. The student has a school status not eligible for Campus-Based Aid. |
No | N/A |
| Col A | Missing from FISAP Summary Report Part II Section F-Column A: The student ISIR states that they are a Dependent Undergraduate student without a baccalaureate or first professional degree but there is a discrepancy on the ISIR. This student will be excluded from Column A of the FISAP Summary Report but will appear on the FISAP Detail Report. |
No | Correct the student ISIR to change the student's Grade Level in College (Field 032) or Degree (Field 033) to indicate the student is a Dependent Undergraduate student without a baccalaureate or first professional degree. |
| Col C | Missing from FISAP Summary Report Part II Section F-Column C: The student ISIR states that they are an Independent Undergraduate student without a baccalaureate or first professional degree but there is a discrepancy on the ISIR. This student will be excluded from Column C of the FISAP Summary Report but will appear on the FISAP Detail Report. |
No | Correct the student ISIR to change the student's Grade Level in College (Field 032) or Degree (Field 033) or DegreeBeyond (Field 065) to indicate the student is an Independent Undergraduate student without a baccalaureate or first professional degree. |
| Col D | Missing from FISAP Summary Report Part II Section F-Column D: The student ISIR states that they are an Independent Undergraduate student with a baccalaureate or first professional degree but there is a discrepancy on the ISIR. This student will be excluded from Column D of the FISAP Summary Report but will appear on the FISAP Detail Report. |
No | Correct the ISIR to change the student's Grade Level in College (Field 032) or Degree (Field 033) or DegreeBeyond (Field 065) to indicate the student is an Independent Undergraduate student with a baccalaureate or first professional degree. |
Limitations
FISAP Data Correction in Regulatory does not identify:
-
Students with negative FISAP income.
These students are reported in the Zero column on the reports as specified on the FISAP instructions.
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Unsupported Dependent students with an Invalid Transaction ID discrepancy
This discrepancy does not violate any rule or statute.
