ACH Processors

You can use the ACH Processors tab on the Electronic Processors page to configure electronic payment processing and the necessary account details for your campuses. You can:

Edit the ACH processor settings for a campus
Add a new ACH processor
Edit information for an ACH processor for a campus
Delete an ACH processor for a campus.

After you have configured the ACH processors, you can post payments to your account, make scheduled payments, make admission deposits, and submit admission fees.

Prerequisites

You must have the following authorizations to perform the tasks:

Task	Required Authorization
Review the ACH processor associated with a campus	Student Accounts - Configuration - ACH Processors - View authorization
Add an ACH processor for a campus	Student Accounts - Configuration - ACH Processors - New authorization
Edit an ACH processor for a campus	Student Accounts - Configuration - ACH Processors - Edit authorization
Delete an ACH processor for a campus	Student Accounts - Configuration - ACH Processors - Delete authorization

To use the ACH payment gateway provider, your institution must have selected Yes for Enable Additional Payment Gateway Provider for electronic processing? Select Yes to enable an additional payment gateway provider (other than PayPal or ACI) for credit card processing. When you select this option, it permanently disables the following configuration and processes related to credit card and ACH processing in the legacy interface: • Admissions & Housing Deposits • Process Online Applicants under Admissions • Credit Card Processor configuration for single credit card payments on the Electronic Processing tab under Campus Locations • Payment Information for students – Credit Card related areas • Payment Information for Agency • Post FA disbursements (where you can post batch an agency payment using the credit card payment method) • Post Payments – through Ledger Card and Daily menu • Process Electronic Drafts • Refunds – through Ledger Card and Daily menu

You cannot delete ACH processors if they are associated with other campuses.

Access Method

Select the Configuration tile > expand Student Accounts > select Electronic Processors.

Procedure to Configure ACH Processors

Select the ACH Processors tab.
Select All Campuses or select a specific Campus.

Review, specify, or change the following values.

ACH Processor Indicates the name of selected ACH processor.

Anthology Student Payments Indicates whether live ACH transactions are processed by the ACH processor in Anthology Student.

Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

Payment Gateway Provider Indicates a payment gateway provider. Anthology Student supports ACI, CUSTOM, PayPal, and TouchNet. To use the CUSTOM gateway provider, your institution must have selected Yes for "Enable Additional Payment Gateway Provider for electronic processing?" under Settings > System > Advanced Features. When you select CUSTOM, all fees-related fields are hidden, "Allow Credit Card Payments on Student Portal" is disabled, and the "Optional Parameter" field replaces the Vendor ID (PayPal), Division Business ID (ACI), Site ID (TouchNet). The custom payment gateway processor does not support Portal payments and is not available for selection when configuring credit card processors for batch payments/refunds.

Processing Mode Indicates the processing mode. The options are Live and Testing. Testing indicates that you are sending dummy data using a test account. When you add a credit card or make a direct credit card payment in Test mode, you will be redirected to a hosted test page. When you make a single credit card payment in Test mode, the appropriate test URL will be used to post the test payment to the provider’s server for processing. Live indicates that you are sending real data. When you add a credit card or make a direct credit card payment in Live mode, you will be redirected to a hosted live page. When you make a single credit card payment in Live mode, the appropriate live URL will be used to post the payment to the provider’s server for processing.

Student Portal Payments Indicates whether student bank account payments are allowed on Student Portal for this campus.

Select a Campus name in the grid.

Review, specify, or change the following values.

Allow ACH Payments on Student Portal Select the check box to allow student bank account payments on Student Portal for this campus. The Staff field and the ACH Processors list are enabled when you select this check box. You can add, edit, delete, or duplicate the ACH processors. When you select this check box, the campus is set for live ACH processing.

Process ACH Payments Using Anthology Student Select the check box to allow ACH payments to be processed through a payment gateway provider in the system.

Staff Select the staff member assigned to web transactions. You can only select staff members with an email address on file.

In the ACH Processors grid, review, specify, or change the following values.

Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

Name Indicates the specified name of the credit card processor.

Select Indicates the primary payment gateway provider linked to the selected campus. You can select only one account per campus. You can change the Payment Gateway Provider for this credit card processor by using the Select check box. All credit cards that were added through the current Payment Gateway Provider will be invalid if processed through the new Payment Gateway Provider.

User ID Indicates the specified User ID assigned by the payment gateway provider.

Take the appropriate action on the Campus.

Action

Steps to follow

Add or edit an ACH processor

1. To add a new record, select the New button on the toolbar. To edit an existing record, select the Campus name in the grid. Anthology Student displays the New ACH Processor dialog box.

2. Review, specify, or change the following values.

Authorization Amount Specify the authorization amount to be used to authorize the credit card when adding a new credit card. This amount can be changed based on the requirements of the credit card processor, as some credit card processors do not allow an authorization amount of $0.00.

Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

Division Business ID Specify the division business ID. This field is displayed when the Payment Gateway Provider is ACI.

Maximum Transaction Amount Specify a maximum transaction amount.

Maximum Transaction Fee Specify a maximum transaction fee for each transaction.

Minimum Transaction Fee Specify a minimum transaction fee for each transaction.

Minimum Transaction Amount Specify a minimum transaction amount.

Name Indicates the specified name of the credit card processor.

Password Specify the password assigned to this account by the payment gateway provider.

Payment Gateway Provider Indicates a payment gateway provider. Anthology Student supports ACI, CUSTOM, PayPal, and TouchNet. To use the CUSTOM gateway provider, your institution must have selected Yes for "Enable Additional Payment Gateway Provider for electronic processing?" under Settings > System > Advanced Features. When you select CUSTOM, all fees-related fields are hidden, "Allow Credit Card Payments on Student Portal" is disabled, and the "Optional Parameter" field replaces the Vendor ID (PayPal), Division Business ID (ACI), Site ID (TouchNet). The custom payment gateway processor does not support Portal payments and is not available for selection when configuring credit card processors for batch payments/refunds.

Processing Mode Indicates the processing mode. The options are Live and Testing. Testing indicates that you are sending dummy data using a test account. When you add a credit card or make a direct credit card payment in Test mode, you will be redirected to a hosted test page. When you make a single credit card payment in Test mode, the appropriate test URL will be used to post the test payment to the provider’s server for processing. Live indicates that you are sending real data. When you add a credit card or make a direct credit card payment in Live mode, you will be redirected to a hosted live page. When you make a single credit card payment in Live mode, the appropriate live URL will be used to post the payment to the provider’s server for processing.

Transaction Fee Select a transaction fee to be a percentage of the payment or a flat amount.

Transaction Fee Amount Specify the transaction fee amount.

Transaction Fee Code Select a transaction fee code for tracking purposes.

Transaction Fee Source Select the fee source to come from the student or the institution. The options are Student Absorbs Fee or School Absorbs Fee.

uPay Site ID Indicate the uPay site ID. This field is displayed when Payment Gateway Provider is set to TouchNet.

User ID Indicates the specified User ID assigned by the payment gateway provider.

Verify Password Indicates that the field is used to verify that the password entered matches the password assigned by the payment gateway provider.

Note: In Edit mode, when you change the Payment Gateway Provider, the following message is displayed: "You are changing the Payment Gateway Provider for this ACH processor. All student bank accounts that were added through the current Payment Gateway Provider will be invalid if processed through the new Payment Gateway Provider. Do you want to continue to update the Payment Gateway provider?"

3. Select the Save button. Anthology Student displays the updated information in the ACH Processors grid.

Add a record by duplicating and modifying a record

1. Select an ACH processor record in the grid and select the Duplicate button on the toolbar.

2. Select the Save button. Anthology Student displays the duplicate ACH processor in the grid.

Delete an item

1. Select an ACH processor record in the grid.

2. Select the Delete button on the toolbar. Anthology Student displays a confirmation dialog box.

3. Select the Delete button. Anthology Student removes the campus from the grid.

If you want to save and:
- Continue making changes, select the Save button
- Continue to add another item to the list, select the Save & New button
- Close, select the Save & Close button