Delete or Deactivate Position Titles

You can use the Position Titles page to delete or deactivate a position title.

  • Deleting an item permanently removes it. No record of deleted list items is maintained in Anthology Student.

  • Deactivating an item keeps a record of it in Anthology Student (preferred). It can no longer be assigned to a staff or record but remains assigned if it was previously assigned. 

If an item: 

  • Is not associated with a staff or record, you can delete or deactivate it

  • Is associated with a staff or record, you can only deactivate it

Prerequisites

You must have Faculty Workload - Configuration - Manage authorization.

Anthology Student must not be integrated with an External Human Resources (HR) system (for example, Anthology Finance & HCM or any third-party HR application). If Anthology Student is integrated, you can only view the items configured in the HR system here. You must use the HR system to add, edit, delete, or deactivate the items. 

Access Method

Select the Configuration tile > locate Faculty Workload > select Position Titles.

Procedure to Delete Items

  1. Highlight the item in the list.

  2. Select the Delete button on the toolbar.

The item is:

  • Removed from the list on the page and the list is redisplayed

  • No longer available to select on the forms that contain the list

Procedures for Deactivating Items

There is more than one method for deactivating an item.

Method Procedure to Follow Result
Using a toolbar button

1.  Highlight one item in the list.

2.  Select the Deactivate button on the toolbar.

The item: 

•   Remains displayed in the list with No in the Active column

•   Is also no longer available to select on the forms that contain the list

Editing the item

1.  Select the name of the item in the list.

2.  In the Active drop-down, select No.

3.  Select the Save and Close button.

Because the item is not removed, you can also make it active again by selecting the Activate button.