Programs

You can use the Programs page to configure the list of programs and their program codes. After you define a program code for a program, you can associate the program with program versions, documents required from students, and requirement rules. You can also specify entrance tests that are required for students who will enroll in the program. You can specify the previous education to qualify for the test as well as the minimum score that the student must attain for each test. The configured attributes will be included in the programs offered by your institution at its campuses.

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The Extended Properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit them. Because the fields vary by institution, your institution will provide tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

2020 CIP Code Update

You can associate a CIP Code with a program. CIP Codes are codes defined by the National Center for Education Statistics (NCES) and provide accurate tracking and reporting of activities related to program and area of study completion. When you associate a CIP Code with a program, it is automatically assigned to all program versions within the program.

The National Center for Education Statistics (NCES) published the final CIP 2020 on their site on July 1, 2019. In accordance with the needs related to managing 2020 CIP Codes, as outlined by the Department of Education at the December 2019 Federal Student Aid conference, Anthology Student enables you to assign and save both a 2010 and 2020 CIP code to a program, program version, and area of study. The ability to configure 2010 CIP codes has not been impacted and continues to function as before, only the label of fields previously labeled as "CIP Code" have been updated to "2010 CIP Code." A new 2020 CIP Code field has been added.

If You Change a 2010 or 2020 CIP Code

If you are editing a program in the Student Web App and you change a 2010 or 2020 CIP code, Anthology Student displays a confirmation dialog.

If you select:

• Override, Anthology Student changes the CIP codes on the program versions to match the new CIP code for the program.

• No, it does not change any of the CIP codes for the program versions.

The behavior in the legacy interface is existing behavior. If you are editing a program in the legacy interface, you change a 2010 or 2020 CIP code, and the CIP codes: 

• Matched, Anthology Student does not display a confirmation dialog and automatically updates the CIP codes for the program versions to the new CIP code for the program.

• Did not match, it displays a confirmation dialog

If you select: 

• Yes, Anthology Student changes the CIP codes on the program versions to match the new CIP code for the program.

• No, it changes the CIP codes for program versions that had the old CIP code for the program to the new CIP code. If the CIP code for the program versions did not match the old CIP code for the program, it does not change them.

Cancel works the same in both interfaces. It cancels the save.

Prerequisites

To view the page, you must have Academics - Configuration - View authorization.

To edit the page, you must have Academics - Configuration - Manage authorization.

To add tests, your institution must have configured the list of available tests. (Select the Configuration tile > expand Admissions in the list > select Tests.).

Access Method

Select the Configuration tile > expand Academic Records > select Programs.

Procedure to Add or Edit Items

1. Review the values of the records in the grid.

2. If you want to:

   • Add a new list item, select the New button on the toolbar

   • Add a new list item by copying and modifying an existing list item, select the row in the list and the Duplicate button on the toolbar

   • Edit an existing list item, select the name in the list

3. Review, specify, or change the following values.

   Active Specifies whether the associated record is active. Allow Online Applications Enables students to submit an online application for the program. 2010 CIP Code The Name, Code, and Description of the CIP Code that will be associated with the program. The CIP Code assigned to the program will be automatically assigned to the program version. This option enables institutions to accurately report all program-related activity to COD. 2020 CIP Code The Name, Code, and Description of the CIP Code that will be associated with the program. The CIP Code assigned to the program will be automatically assigned to the program version. This option enables institutions to accurately report all program-related activity to COD. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

   Name The descriptive name of the item. Program Group Classifies the programs at your institution into groups. They are configured by your institution. Multiple program groups can be associated with a program. Since the multiple program group association occurs on the program level, program versions associated with the program are automatically associated with a program group as well.

4. To update a CIP code, select the Update CIP Code button.

   1. Select the CIP Year (2010 or 2020).

   2. Select a value for CIP Code.

   3. If you want to apply the CIP Code: 

      • Only to the program, select the Apply to Program button

      • To the program and all related program versions, select the Apply to Program and Program Versions button

5. Select the Save button to save the changes and continue adding information.  

   If you are adding a program version, Anthology Student enables the Documents, Requirement Rules, Tests, and Program Versions sections.

6. Specify or change the following.

   Documents The documents associated with a program.

   Requirement Rules The requirement rules that are associated with the program.

7. If you want to: 

   • Add a new list item, select the New button on the toolbar

   • Edit an existing list item, select the name in the list

8. Review, specify, or change the following values.

   Course if Score is Less than Minimum This course will be assigned to the student who fails to reach the minimum score specified for the test. If the student falls below the minimum value, the selected course will be added to the student's course schedule if the course is not already included. Minimum Score The acceptable minimum value for the test score. The Minimum Score field is disabled if the Test is associated with a test type other than Score.

   Previous Education Previous education of the student. Previous education is used to qualify the test and the score that the student is required to clear. Test The test name.

9. Select a Program Version record that will be associated with the Program.

10. If your institution has configured extended properties, complete the fields under Extended Properties.

11. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button