Add or Edit Book Lists

You can add or edit the book lists for the course.

Prerequisites

You must have Academics - Configuration - Manage authorization.

Access Method

Select the Configuration tile > expand Academic Records > select Courses.

Procedure to Add or Edit Items

  1. Add or edit a Course item.

  2. Select the Book Lists tile.

    3. If you want to:

    • Add a new list item, select the New Book List button on the toolbar

    • Add a new list item by selecting a Book List to use as a template, select the name in the list and the Copy Book List button on the toolbar

    • Edit an existing list item, select the name in the list

  3. Specify or change the following values.

    If you are creating a record using Copy Book List, only the Code field is enabled. You can edit the remaining values after you save the record.

    4. ActiveClosed Specifies whether the associated record is active.

    CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

    DefaultClosed The associated record is set as default. For example, the default address, the default enrollment.

    Delivery MethodClosed The delivery method of the course. For example, online, on ground. They are configured by your institution. To automatically add a class section, your institution must have configured the delivery with Auto Add Class Section set to Yes.

    Effective DateClosed The date when the book list is available for selection when scheduling class sections. If the start date does not fall between the book list's Effective and Obsolete dates, the book list and its associated books will not be available for selection, and in the case of default book lists, will not be automatically assigned to the class section. When you change the Obsolete Date, scheduled future class sections are affected. You can apply the changes to future class sections through the message dialog box.

    NameClosed The descriptive name of the item.

    Obsolete DateClosed The Obsolete Date after which the book list is no longer available for selection when scheduling class sections. If the start date does not fall between the book list's Effective and Obsolete dates, the book list and its associated books will not be available for selection, and in the case of default book lists, will not be automatically assigned to the class section. When you change the Obsolete Date, scheduled future class sections are affected. You can apply the changes to future class sections through the message dialog box.

    Update Future Class Sections with Start Date on or afterClosed Indicates that class sections that start on or after the specified date are updated with the newly added book list or book. This is applicable whenever a book list or book is added to a course that has class sections scheduled in the future. For example, for two class sections - ACC101-A (having start date as May 1st 2024) and ACC101-B (having Start Date as May 20th 2024, when this checkbox's date is set to May 15th 2024 (which is a future date as of today, that is, 17th May), then section ACC101-B will be updated with the Booklist/Book, whereas section ACC101-A will not have the Booklist/Book.

  4. If your institution has configured extended properties, complete the fields under Extended Properties.

  5. Select Save to save the changes.