Switch Rooms

You can use the Housing Lease page to automate the process of moving a student from one room to another. Also, you can use to move a student from an assigned room to another available room.

You can select the room selection criteria, assign a new available room to the student, and adjust the fee difference. You can then confirm that the student's lease is reassigned to the new room.

Prerequisites

You must have:

• Common - Student - View authorization

• Student Services - Housing Leases - Edit authorization

When you give a staff member Student Services - Housing Leases - View, Edit, or Delete authorization, Anthology Student also gives them Admissions – Processes – High School Tasks – View authorization if they have any other Admissions - Processes authorization so that they can view tasks for students associated to their housing.

Access Method

Select the Students tile > select the name in the Students list > expand Student Services > select the Housing Leases tile.

Procedure to Generate Charge Schedule

1. Select a record from the Housing Lease list, and select More > Switch Room.

   Anthology Student displays the switch room selection criteria.

2. Specify the values under Selection Criteria to filter the list.

   Building The name of the building. Room Category The category of the room.

   Suite Category The category of the suite.

3. Select the Next button. Anthology Student populates the room selection list.

4. In the Room Selection list, review the following value.

   Building Name The name of the building.

5. In the grid, select the arrow () to display the room details of the building.

   Full Path The path of the room/suite in the building. Maximum Capacity The numeric value of the maximum capacity of the room/suite. Room Frequency The frequency of the room such as weekly, daily, monthly. Room Full Indicates the room capacity is full or not.

   Room/Suite Gender The gender of the room/suite. Room/Suite Number The number of the room/suite. Type The type of building such as Room, Suite.

   If you want the details of the students in room, select the arrow () in the room record.

6. Select the room record from the grid.

7. Select the Next button. Anthology Student populates the fee difference list.

8. In the Fee Difference list, review, specify, or change the following values.

   Current Room Fee Displays the monetary value of the current room. This field is read-only. Difference in Fee Due to Room Change Indicates the difference in the fees, but may be altered before switching rooms.

   New Room Fee Displays the monetary value of the new room. This field is read-only.

9. Select the Switch Room button. Anthology Student switches the student to a new room.