Add or Edit Housing Applications and Deposits

You can use the Housing Applications page to add or edit the housing application submitted by the student. You cannot edit housing application with certain statuses such as Withdrawn, Student Placed, etc.

Prerequisites

You must have:

  • To add a housing application, Student Services - Housing Application - New authorization

  • To edit a housing application or add a deposit, Student Services - Housing Application - Edit authorization

Your institution must also have configured:

  • Enrollment for the student (Select the Students tile > select the name in the Students list > expand Academic Records > select the Enrollments tile.) or student application (Select the Students tile > select the name in the Students list > expand Admissions > select the Student Applications tile.) to enable the Program Version Requires HousingClosed Specify whether or not you want program version requires housing for the student. field

  • Document Schedules page (Select the Configuration tile > locate Contact Manager > select Document Schedules.), if you want to schedule documents for the housing application

  • Questions for housing applications (Select the Configuration tile > locate Student Services > select Housing Applications.) Add/Edit Application, edit Questions. One of Housing Period, Term for which housing is required or Academic Year for which housing is required must be active

Access Method

Select the Students tile > select the name in the Students list > expand Student Services > select the Housing Applications tile.

Procedure to Add or Edit Items

  1. If you want to specify or change Program Version Requires HousingClosed Specify whether or not you want program version requires housing for the student. to Yes and have configured a document schedule, select the Save button. Anthology Student schedules the documents configured.

  2. If you want to:

    • Add a new list item, select the New button on the toolbar. If the Housing Fee Required option selected and the Transaction is associated with the Subsidiary in Housing Application configuration, the Housing Fee is created in the Subsidiary Ledger for the selected subsidiary in the application.

    • Edit an existing list item, select the name in the list

  3. Review, specify, or change the following values. The fields can vary depending on the housing application. The list can also include questions configured by your institution.

Academic Year for which the housing is required?Closed Select the academic year for which the housing is required. You can select more than one value at a time.

Desired BuildingClosed Select the desired building for the housing application.

Desired Building CategoryClosed Select the desired building category for the housing application.

Desired Room CategoryClosed Select the desired room category for the housing application.

EnrollmentClosed Select the student's enrollment for housing application. For the non degree seeking students, if you selected the enrollment, the Academic Year for which housing is required is disabled. Anthology Student automatically assigns the start date and end date based on the enrollment’s expected start date and expected graduation date. For the degree seeking student, the Academic Years pertaining to the selected enrollment is displayed. Select the corresponding Academic Year(s) that the Housing Application pertains to.

Housing PeriodClosed Indicates the Academic Year, Housing Dates, or Term. When a housing period is selected, the From and To dates are populated with the correct information.

Name of the roommate that you want?Closed Indicate the name of the desired roommate.

Term for which the housing is required?Closed Indicate the term for which the student requires housing.

  1. If you want to save and: 

    • Continue making changes, select the Save button

    • Close, select the Save & Close button