Edit Work-Study

You can use the Awards tab on the Awarding page to edit work-study or Federal Work-Study (FWS) for a student.

There can be instances where additional work-study payments are needed when a student works more hours than anticipated. When the limit is configured, you can still add additional payments up to $300.00 by increasing the value of the Amount and adding additional payments.

Prerequisites

You must have:

  • Common - Student - View authorization

  • Have Financial Aid - Student Award - Edit authorization

If your institution has configured permissions for fund sources, you must also be in a staff group that has permission to edit the fund source.

To set the status of the award to Approved, you must also be in a staff group that has permission to approve the fund source. If you do not have permission, the award is saved with a status of Estimated. 

The student must not be in a financial aid hold group.

If the fund source for the award is configured to be Title IV and your institution has configured the campus to require: 

  • An ISIR on file to add a Title IV award, the student must have an ISIR on file

  • A verified ISIR to save a Title IV award with a status of Approved, the student must have a verified ISIR on file at your institution

To: 

  • Add a payment, the award must have a status of Estimated, Pending Approval, or Approved

  • Edit or delete a payment, it should not have been made by Anthology Finance & HCM

You should also be familiar with the Background for Work-Study.

Access Method

Awards tab (Select the Students tile > select the name in the Students list > expand Financial Aid > select the Awarding tile > Awards tab.)

Procedure to Edit the Award

The total of all the payments cannot be greater than the value of the Amount.

  1. Verify that the program version is correct. If not, select the specific program version in the Program Version drop-down list.

  2. Select the record for work-study in the list of awards.

  3. Specify or change the values.

    AmountClosed The amount in dollars. For some awards, a default amount is set. For example, for a Pell grant, the amount is calculated by COD from the student's FAFSA.

    Status Closed The status of the award. The values are Estimated, Pending Approval, Approved, and Canceled. The Approved option is available only if: - You are in a staff group with permission to approve the fund source. - The student does not have pending ISIR corrections. - The institution does not use a servicer (such as Global Financial Services) to process financial aid.

     

  4. If Anthology Student is not integrated with Anthology Finance & HCM and you need to: 

    • Delete a payment, select the payment in the list, and select the Delete Payment button

    • Add a payment, select the Add Payment button, specify the values in the dialog, and select the Save button

      Academic Year Closed The academic year configured by your institution.

      Check NumberClosed The check number used for the payment. This is displayed only if you select Check as the Payment Method.

      DateClosed The date when the payment was made.

      Gross Amount PaidClosed The gross amount the student is eligible to receive for the fund source before any fees. For Direct loans, this field is read-only of the origination status of the loan is Accepted, Batched to Send, or Pending Approval.

      HoursClosed The hours worked by the student.

      Period End DateClosed The end date of the period. The default is the current date.

      Term Closed Available terms with start and end dates for each term.

  1. If you want to save and: 

    • Continue making changes, select the Save button

    • Close, select the Save & Close button

Anthology Student: 

  • Validates the amount so that it does not exceed the maximum allowed for the award or maximums configured by your institution (such as limiting awards to the student cost of attendance)

  • Any authorization limits configured for the general ledger