Background for Other Loans

Other loans are loans that are not Direct loans. The lenders, servicers, and guarantors of other loans are configured by your institution.

All other loans can be electronically transmitted using CommonLine file formats. Although there is some information specific to Direct loans not required by CommonLine and information specific to CommonLine not required for Direct loans, the majority of information required is similar. For this reason, the page for other loans is similar to the page for Direct loans.

Changes Sent to CommonLine

When you add a CommonLine loan, the default application processing status is Not Ready to Send. The conditions under which the status can be set to Ready to Send depends on the policies at your institution. If your institution has configured Anthology Student to: 

• Require a verified ISIR for Title IV funds, you cannot add an award or specify a status of Ready to Send until the ISIR is received (ISIR Received Date has been populated by Anthology Student.)

• Update the application processing status for CommonLine to Ready to Send, the origination status is changed to Ready to Send for awards that do not have a status of canceled when an ISIR is imported or during the ISIR matching process

If your institution has not configured Anthology Student to allow origination for an estimated award, the origination status cannot be Ready to Send until the award has a status of Approved.

Other conditions can cause a loan to have changes sent to CommonLine. For example, for existing loans sent to CommonLine:

• Disbursements are marked as Ready to Send if you change the disbursement dates or amounts, or cancel the disbursement

• A loan is marked as Ready to Send if you change the net amount of the loan

Required and Validated Values for CommonLine

If the status is N (Not Ready to Send) status and you attempt to change the status to R (Ready to Send) when existing or new criteria have not been met, Anthology Student displays a message with the outstanding criteria that must be corrected. The following is a partial list of validations required for CommonLine loans.

Anthology Student:

• Validates the graduation date (The graduation date is greater than or equal to the loan period end date. The date must be less than the loan period end date.) 

• Verifies that the loan period is within the academic year start and end dates

• Validates the award year based on loan period (The award year on the loan should be equal to award year 1 on the Academic Years tab.) 

• Validates the student status (Student is not in canceled status.)

• Verifies that an entrance interview was completed

• Verifies that the comment codes have been resolved

• Verifies the student and parent date of birth fields are not empty or contain an invalid date

• Verifies that the phone number is numeric

If the Application Processing status security configuration is enabled, Anthology Student validates when the CommonLine loans are packaged. The criteria will always be verified, along with the existing validation, when exporting CommonLine loans.

Details for the Application Processing Status

The Application Processing Status is the status of the application for CommonLine. The table lists the statuses you can select for new loans.

Code	Description
Blank	Not specified.
N	Application is Not Ready to Send.
R	Application is ready to send. (If your institution did not configure the campus to allow estimated awards to be originated or certified, the loan will have to be approved to select the status of R.)

The table lists the statuses of applications.

Code	Description
A	Initial processing successful; will guarantee upon receipt of prom note.
B	Guaranteed; prom note received and approved for disbursement.
C	School certification requested for application.
D	Denied, rejected, or incomplete. No further processing unless the school, borrower, or lender provides updated data.
G	Guaranteed.
I	Initial processing successful, pending further approval.
M	Modification to previously reported guarantee.
N	Response to reprint request.
P	Pending processing, error resolution is underway by sending organization.
R	Response to transaction submitted in Change Transaction Send file.
S	Application sent. Response not yet received.
T	Termination record; no action required.

The table shows the values that you can change and the value it can be changed to. If another status is displayed, it cannot be edited.

Existing Code	Code It Can Be Changed To
Blank	R or N
N	R (If your institution did not configure the campus to allow estimated awards to be originated or certified, the loan must have a value of Approved in the Status field.)
R	N
D	R