Drop Report

You can use the Drop report to generate the list of students that have dropped out of an enrollment.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to generate reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Student Accounts - Drop or Student Accounts - All Reports authorization (All Reports provides authorization to view all reports for Student Accounts.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. under Settings > System > General.

Access Method

Select the Reports tile > expand Student Accounts > select Drop Report.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Admissions RepresentativesClosed The Admissions Representative for the student. If a staff member is removed from an Admissions Representative group after having been assigned to a student, Anthology Student retains the name of the former representative on the student record.

    Campus GroupsClosed The group you specified for the campus. Your institution configures the groups for campuses.

    CampusesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    Determination DateClosed The date when the determination was posted. From and To

    Include Student Addr?Closed Select whether you want to include the student address in the report.

    Include Transactions?Closed Select the required option that you want to include for transactions in the report.

    Last Date AttendedClosed The date when the last day of attendance was posted. From and To

    Load Saved CriteriaClosed Select the required saved criteria that you want to load in the selection criteria fields.

    NSLDS WDRWL DateClosed The date when the National Student Loan Data System (NSLDS) Withdrawal (WDRWL) was posted. From and To

    Print Refund Calc Info?Closed Select the option whether or not you want to print refund calculation information.

    Program VersionsClosed The program version associated with the student or item.

    ProgramsClosed The name of the program. Programs are configured by your institution.

    Refund Calc StatusClosed The status of refund calculation.

    Refund Calc TypeClosed The type of refund calculation.

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Specifies the ID that is printed. The values are Student Number, Enrollment Number, and None.

    Student StatusesClosed Specifies the status of the prospect or student at your institution. Statuses vary by institution. They are configured by your institution.

    Transaction TypeClosed The type of transaction, such as, Payments, Charge/Adjust only, and so on.

  1. Take the appropriate action.

    Task Action to Take
    View the report

    1.  Select the View Report button. Anthology Student displays the generated report.
    Export the report

    1.  Select the Export to Excel button. Anthology Student displays the Export Report Data dialog box.

    2.  Review, specify, or change the following value.

    Export File NameClosed The name of the exported file.

    3.  Select the Export button.

    Anthology Student exports the generated report as a CSV file which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

    Note: If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
    Save the selection criteria

    1.  Select the Save Criteria button. Anthology Student displays the Save Criteria dialog box.

    2.  Specify the name to save the criteria.

    3.  Select the Save button. Anthology Student saves the selection criteria for the report.
    Delete the selection criteria

    1.  Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog box.

    2.  Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, see Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Drop report details are sorted by Campus, Program, Shift, Student Name

  • If you selected Yes in the Print Refund Calc Info? field, a separate row for each shift with refund calculation status is displayed

  • The total of each shift drop report is displayed

  • The number of students and total AR balance is displayed