Instructor Attendance Analysis

You can use the Instructor Attendance Analysis report to generate a summary of student attendance in class sections by instructor.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to generate reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Instructor Attendance Analysis or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Instructor Attendance Analysis.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Campus GroupsClosed The group you specified for the campus. Your institution configures the groups for campuses.

    CampusesClosed The campus where the student or students were enrolled.

    Class/Section Start DateClosed The start date of the class or class section. From and To

    CoursesClosed The code and name identifying the course the student is enrolled in.

    InstructorsClosed The instructor or instructors assigned to the course or class section.

    Load Saved CriteriaClosed Select the required saved criteria that you want to load in the selection criteria fields.

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Specifies the ID that is printed. The values are Student Number, Enrollment Number, and None.

    Student Start DateClosed The date the student starts the class section. This value is filled in by default based on the Class Section Start Date. From and To

    TermsClosed Available terms with start and end dates for each term.

  1. Take the appropriate action.

    Task Action to Take
    View the report

    1.  Select the View Report button. Anthology Student displays the generated report.
    Export the report

    1.  Select the Export to Excel button. Anthology Student displays the Export Report Data dialog box.

    2.  Review, specify, or change the following value.

    Export File NameClosed The name of the exported file.

    3.  Select the Export button.

    Anthology Student exports the generated report as a CSV file which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

    Note: If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
    Save the selection criteria

    1.  Select the Save Criteria button. Anthology Student displays the Save Criteria dialog box.

    2.  Specify the name to save the criteria.

    3.  Select the Save button. Anthology Student saves the selection criteria for the report.
    Delete the selection criteria

    1.  Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog box.

    2.  Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

Details for the Report

In the report:

  • Instructor Attendance Analysis reports are sorted by Campus, Instructor, Class Code, Student Name

  • Campuses and students are displayed in alphabetical order

  • Term codes are displayed in ascending order

In the Published Course Code/Course column, if a published code is:

  • Configured for the course, the column displays the published code

  • Not configured for the course, the column contains the course code