Class Roster by Course

The Class Roster by Course report displays the rosters for class sections. The report includes class sections that are dependent (such as the labs that are linked to the parent lecture).

The criteria that you specify filters the data in the report. For example, if you select a campus and all terms, you will only get the class sections for terms at that campus.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to generate reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Class Roster by Course or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Class Roster by Course.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    CampusesClosed The campus where the student or students were enrolled.

    Class Section Start and End DateClosed The class section start and end date. From and To

    CoursesClosed The code and name identifying the course the student is enrolled in.

    Expected Start and End DateClosed The date the student is expected to start and complete the class. From and To

    InstructorsClosed The instructor or instructors assigned to the course or class section.

    Include PhotoClosed Specifies whether you want to include a photo for each student.

    Load Saved CriteriaClosed Select the required saved criteria that you want to load in the selection criteria fields.

    Print Student AddressClosed Specifies whether the address and phone number for the student are included under the student name in the report.

    Program VersionsClosed The program version associated with the student or item.

    Show Cross Listed StudentsClosed Specifies whether students who have a reservation for cross listed courses are included in the report.

    Show Reserved StudentsClosed Specifies whether students who have a reservation for the course are included in the report.

    Show Waitlisted StudentsClosed Specifies whether students on the waitlist for a course are included in the report.

    Student GroupsClosed The name of the student group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Specifies the ID that is printed. The values are Student Number, Enrollment Number, and None.

    Student NameClosed The name of the student as shown on the student's profile, the student's preferred name or the student's nickname.

    TermClosed The available terms.

  1. Take the appropriate action.

    Task Action to Take
    View the report

    1.  Select the View Report button. Anthology Student displays the generated report.
    Export the report

    1.  Select the Export to Excel button. Anthology Student displays the Export Report Data dialog box.

    2.  Review, specify, or change the following value.

    Export File NameClosed The name of the exported file.

    3.  Select the Export button.

    Anthology Student exports the generated report as a CSV file which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

    Note: If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
    Save the selection criteria

    1.  Select the Save Criteria button. Anthology Student displays the Save Criteria dialog box.

    2.  Specify the name to save the criteria.

    3.  Select the Save button. Anthology Student saves the selection criteria for the report.
    Delete the selection criteria

    1.  Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog box.

    2.  Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, see Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Each class section begins on a new page

  • Class sections are sorted alphabetically by course code

  • Instructors, class sections, and students in those courses are sorted alphabetically by name

  • The box that displays the schedule also includes the primary instructor and any secondary instructors

In the Published Course Code/Course column, if a published code is:

  • Configured for the course, the column displays the published code

  • Not configured for the course, the column contains the course code