Banks

You can use the Banks page to:

• Identify the banks with which your institution does business

• Set up multiple accounts in each bank

• Set up separate debit and credit accounts for stipends so that you do not have to use the same accounts as those used for refunds.

• Print a list of your banks and the accounts in each bank

The General Ledger Accounts report lists the general ledger debit and credit account numbers for the selected transaction codes. Each bank account is related to a general ledger account number for posting transaction activity.

Prerequisites

Depending on your task, you must have

• Student Accounts - Bank - Delete, Edit, New, and View authorization.

• Student Accounts – Configuration - Manage and View authorization.

To integrate Anthology Student with Anthology Finance & HCM, you must set up the Student Accounts GL Accounting system to Anthology Finance & HCM. This integration disables all the operations (such as Add, Delete, and so on) and can only be used in edit mode.

To edit an item associated with more than one campus, you must have access to all the campuses. For example, if the item is configured to be available at three campuses and you only have access to two of the campuses, you can view, but cannot edit it. (When you add an item, you can only select campuses to which you have access.)

Access Method

Select the Configuration tile > expand Student Accounts > select Banks.

Filters

By default, the grid displays all records for the campuses you are authorized to work with. You can use the drop-down at the top of the page to display only records for a specific campus.

Procedure to Add or Edit Items

1. If you want to:

   • Add a list item, select the New button on the toolbar

   • Add a list item by copying and modifying the item, select the required row, and select the Duplicate button on the toolbar

   • Edit a list item, select the item name in the list

2. Review, specify, or change the following values.

Active Specifies whether the associated record is active. Address The address associated with a person or organization. If you change the address for a student, Anthology Student displays a dialog that you can use to save the address before your changes to the Related Addresses list for the student (Select the Students tile > select the name in the Students list > expand Contact Manager > select the Related Addresses tile.). You can also specify the type of address. For example, if your institution has a value of Previous configured for the address type, you can select the value for any previous addresses. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. City The name of the city. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Contact Email Address The email address. Contact Title The title of the contact. Country The country of residence. If you are specifying a country, it defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country.

Fax Number The number where a facsimile (fax) can be received. First Name The first name of the student or person. Last Name The last name of the student or person. Name The descriptive name of the item. Phone Number The phone number. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens). Routing Number The nine-digit numeric code used to identify the bank in a transaction. State If within the United States, the name of the state. ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city or state or both, the list contains the valid zip codes.

3. Select the Save button. Anthology Student enables the Bank Accounts grid.

   Active Specifies whether the associated record is active. Account Number The bank account number.

   GL Credit Account Credit side of the journal entry on Student Ledger payments received for this bank, that are not connected to a fund source, or the fund Source Disbursements G/L account for the corresponding fund source and campus has not been filled in. GL Debit Account The G/L account for the cash account associated with this bank account.

4. Under Bank Accounts, take the appropriate task in the list.

   Task	Action to Take
   Add or edit a bank account	1.  If you want to: Add a new list item, select the Add button on the toolbar. Anthology Student displays an Add Bank Account dialog box. Edit an existing list item, select the name in the list 2.  Specify or change the values. The fields that are displayed will vary depending on the Anthology Finance & HCM integration. Account Number The bank account number. Active Specifies whether the associated record is active. Default Default Bank Account is the account in which deposits are normally made for this campus. If a deposit must go into a different account, users can change it at the time the deposit is prepared. Deposits Pending Account You can use the Deposits Pending Account when payments are entered in Anthology Student. Fractional Number Indicates the fractional routing number that identifies the paying bank and consists of a number in the following format: XX-YYY/ZZZZ. XX indicates the city or State where a financial institution is located, YYY indicates the specific identifier for the financial institution and ZZZZ indicates the Federal Reserve district in which the financial institution is located. Typically, this number is displayed in the upper right corner of a check. GL Credit Account Credit side of the journal entry on Student Ledger payments received for this bank, that are not connected to a fund source, or the fund Source Disbursements G/L account for the corresponding fund source and campus has not been filled in. GL Debit Account The G/L account for the cash account associated with this bank account. Great Plains Checkbook Anthology Student saves all records for all campuses that use Great Plains, that contain both a valid Debit and Credit Account or both the Debit and Credit accounts are blank. An error message is displayed if any campus that uses Great Plains is using an incorrect Debit and/or Credit account. Name The descriptive name of the item. NSF Pending Account You can use the NSF Pending Account when a check is returned and recorded in Anthology Student. An entry must be done in Anthology Finance & HCM to offset the NSF Pending Account to the appropriate Cash account. Use Great Plains for Next Check Number Used to display the next check number currently stored in the Great Plains checkbook master record. If the bank account is set up to get the next check number from Great Plains, it is so indicated on the Check Printing form and Anthology Student prevents you from changing the check number on the form. 3.  If you want to save and: Continue making changes, select the Save button Continue to add another item to the list, select the Save & New button
   Remove a bank account	1.  Select the bank account from the list. 2.  Select the Remove button on the toolbar. Anthology Student displays a dialog box. 3.  Select Remove. Anthology Student removes the bank account.

5. If you want to save and: 

   • Continue making changes, select the Save button

   • Continue to add another item to the list, select the Save & New button

   • Close, select the Save & Close button

Procedure to Delete Items

1. Highlight the item in the list.

2. Select the Delete button on the toolbar.

The item is:

• Removed from the list on the page and the list is redisplayed

• No longer available to select on the forms that contain the list

Procedures for Deactivating Items

There is more than one method for deactivating an item.

Method	Procedure to Follow	Result
Using a toolbar button	1.  Highlight one item in the list. 2.  Select the Deactivate button on the toolbar.	The item:  •   Remains displayed in the list with No in the Active column •   Is also no longer available to select on the forms that contain the list
Editing the item	1.  Select the name of the item in the list. 2.  In the Active drop-down, select No. 3.  Select the Save and Close button.

Because the item is not removed, you can also make it active again by selecting the Activate button.