Add or Edit Programs

You can use the Program page to add or edit the various attributes for a program, such as program codes, program versions, CIP codes, documents, and requirement rules. The attributes that are associated will be included in the programs offered by your institution at its campuses.

You can also specify entrance tests that are required for students who will enroll in the program. You can specify the previous education to qualify for the test as well as the minimum score that the student must attain for each test.

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The extended properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit them. Because the fields vary by institution, your institution will provide tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

Note: The documents you add to programs and program versions get added to the Documents list for a student when they enroll or transfer to a program version.

  • If you add a document for a program, Anthology Student automatically attaches the document to all program versions. To associate a document with a program, select Configuration > Contact Manager > Documents.

  • If you add a document for a program version, Anthology Student does not automatically attach the document to the program. Each program version may have different requirements. To associate a document with a program version, select Configuration > Academic Records > Programs > Program Versions > Documents tile.

Prerequisites

You must have Academics - Configuration - Manage authorization.

To add tests, your institution must have configured the list of available tests. (Select the Configuration tile > expand Admissions in the list > select Tests.).

Access Method

Select the Configuration tile > expand Academic Records > select Programs.

Procedure to Add or Edit Items

  1. If you want to:

    • Add a list item, select the New button on the toolbar

    • Add a list item by copying and modifying the item, select the required row, and select the Duplicate button on the toolbar

    • Edit a list item, select the item name in the list

  2. Review, specify, or change the following values.

ActiveClosed Specifies whether the associated record is active.

Allow Online ApplicationsClosed Enables students to submit an online application for the program.

2010 CIP CodeClosed The Name, Code, and Description of the CIP Code that will be associated with the program. The CIP Code assigned to the program will be automatically assigned to the program version. This option enables institutions to accurately report all program-related activity to COD.

2020 CIP CodeClosed The Name, Code, and Description of the CIP Code that will be associated with the program. The CIP Code assigned to the program will be automatically assigned to the program version. This option enables institutions to accurately report all program-related activity to COD.

CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

NameClosed The descriptive name of the item.

Program GroupClosed Classifies the programs at your institution into groups. They are configured by your institution. Multiple program groups can be associated with a program. Since the multiple program group association occurs on the program level, program versions associated with the program are automatically associated with a program group as well.

  1. Select the Save button to save the changes and continue adding information.  

    If you are adding a program version, Anthology Student enables the Documents, Requirement Rules, Tests, and Program Versions sections.

  2. Specify or change the following.

    DocumentsClosed The documents associated with a program.

    Requirement RulesClosed The requirement rules that are associated with the program.

  3. If you want to: 

    • Add a new list item, select the New button on the toolbar

    • Edit an existing list item, select the name in the list

  4. Specify or change the following values.

    Course if Score is Less than MinimumClosed This course will be assigned to the student who fails to reach the minimum score specified for the test. If the student falls below the minimum value, the selected course will be added to the student's course schedule if the course is not already included.

    Minimum ScoreClosed The acceptable minimum value for the test score. The Minimum Score field is disabled if the Test is associated with a test type other than Score.

    Previous EducationClosed Previous education of the student. Previous education is used to qualify the test and the score that the student is required to clear.

    TestClosed The test name.

  1. Select a Program Version record that will be associated with the Program.

  1. If your institution has configured extended properties, complete the fields under Extended Properties.

  1. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button

If you are editing a program in the Student Web App and you change a 2010 or 2020 CIP code, Anthology Student displays a confirmation dialog.

If you select:

  • Override, Anthology Student changes the CIP codes on the program versions to match the new CIP code for the program.

  • No, it does not change any of the CIP codes for the program versions.

The behavior in the legacy interface is existing behavior. If you are editing a program in the legacy interface, you change a 2010 or 2020 CIP code, and the CIP codes: 

  • Matched, Anthology Student does not display a confirmation dialog and automatically updates the CIP codes for the program versions to the new CIP code for the program.

  • Did not match, it displays a confirmation dialog

If you select: 

  • Yes, Anthology Student changes the CIP codes on the program versions to match the new CIP code for the program.

  • No, it changes the CIP codes for program versions that had the old CIP code for the program to the new CIP code. If the CIP code for the program versions did not match the old CIP code for the program, it does not change them.

Cancel works the same in both interfaces. It cancels the save.