Add or Edit Books and Supplies for Courses

You can use the Books page to manage books needed by students for class sections

The inventory is related to the courses offered. When you set up a course to be offered at your institution, you can assign text books from the inventory list by creating book lists for the course using the Book Lists tile. (Select the Configuration tile > expand Academic Records > select Courses.)

The book lists are available when scheduling course sections as a method of assigning text books and other course materials to a specific course section. You must enter books and course materials in the inventory list before you can select them for a course.

Prerequisites

You must have Academics - Configuration - Manage authorization.

Access Method

Select the Configuration tile > locate Academic Records > select Books.

Procedure to Add or Edit Items

1. If you want to:

   • Add a list item, select the New button on the toolbar

   • Add a list item by copying and modifying the item, select the required row, and select the Duplicate button on the toolbar

   • Edit a list item, select the item name in the list

2. Review, specify, or change the following values.

Active Specifies whether the associated record is active. Author Name of the book authors. Use last name of first author to make search easy. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Copyright Year Year of copyright for the book. Cost Cost of the item in dollars. Edition The book edition. Include Note on Reports & Portal Select the check box to specify that the text in the Note field is to be included in student facing reports and online in Portal.

ISBN The book identifier number. Name The descriptive name of the item. Note Area that displays, or that you can use, to specify comments or additional information. Price Sales price of the item in dollars. Price (Used) Price of the used item. Publisher Name of the book publisher.

3. If you want to save and: 

   • Continue making changes, select the Save button

   • Continue to add another item to the list, select the Save & New button

   • Close, select the Save & Close button