Print and Work with Report Output

Once you have generated a report, you have options for working with the output in the report. For example, you can search, print, and export the report to different formats.

Options for Working with the Output on the Toolbar

All the reports have the same toolbar. The table shows the options when you use the Preview button.

Action You Want to Take Option to Use on the Report Toolbar

Navigate the report

Page Scrolling icon.

Print the report

Print icon

Refresh the data in a report

Refresh icon.

Return to the parent report (if the report has more than one level) 

 Return to parent report icon.

Increase or decrease the size of the report (zoom in and out) 

 Page width icon

Save the report to another format other than Microsoft® Excel

Export icon.

Search the report

Find box.

Export Reports

When exporting a report (any) to Excel, it is recommended to select the 'Don't Convert' option if the following Microsoft Excel pop-up appears. This will help the values in Excel to remain in the same format as seen in the application.

Shows the message dialog with options for converting.

However, if you select the convert option, the system will:

  • Automatically remove leading zeros (0). If the exported file contains fields like Zip Code, Student Number, and so on, the leading number will be removed from these.

  • Convert the continuous letters and numbers into a date format

  • Convert large numbers into scientific notations

  • Convert the digits surrounding the letter "E" into scientific notations