Repackaging Overaward Priority

Fund sources within the Repackaging Overaward Priority grid are listed in their currently configured fund source priority order. Scheduled disbursements are listed first ('Schedule' is in shown in the Disb. Action column) and shown in descending ordered based on their priority number (standard numbering schema with "1" being highest, etc...). Any fund sources with a status of 'Refund' (shown in the Disb. Action column) are listed next. These are listed in numerical priority as well but will continue sequentially from the last 'Schedule' fund source.

You can change the current order of the fund sources by modifying the number of a selected fund source in the Priority column. That fund source will automatically move to its new numerical position in the list and the numbers for the other funds underneath it are adjusted accordingly, moving them all one slot lower in the list.

If a new fund source is added after the Repackaging Overaward Priority grid has been saved and that fund source has a Priority value greater than 0, that new fund source appears at the bottom of the grid list the next time the grid is opened. The new fund is listed with a Priority of 0 and you can adjust the priority to move the fund source to its desired spot within the list. You can also copy a selected priority to another campus.

Auto Repackaging will consider two types of overawarding calculations:

  • If the total Need Based Aid Packaged exceeds the total Need Based Aid eligibility, then the system will apply the overawarding reduction configuration to the student’s need based aid (as configured per each fund source).

  • Since it is possible for the need based aid overaward to resolve the Total Aid Packaged overaward, it is possible that no further reductions are required. If the Total Aid Packaged is higher than the Cost of Attendance, the system will apply the overawarding reduction to all funds as configured in order.

If the total aid that is adjusted due to the overawarding configuration does not fully resolve the overaward, then an exception will be created and routed for the campus to review next steps through manually reducing aid if needed.

Note:

  • The Automated Awarding Fund Source Rule’s Repackage Action column needs to be configured as B (Increase and Decrease) or D (Decrease) so that the same fund source can be eligible for a reduction due to over awarding.

  • The Automated Budget and Packaging Options configuration for the Award Loan Fee field will determine if the total aid awarded will be based on the gross or net amount of the funds. The Award Loan Fee as Yes will use the gross amount of the loans and the Award Loan Fee as No will use the net amount of the loans to determine total need-based aid and total aid packaged.

  • Be aware that since the system schedules a refund even though the gross amount of the fund source is not reduced until the refund is posted, it might falsely appear to a user that the overaward is not resolved due to the difference in timing.

  • When a fund source's Automated Awarding Fund Source Priority is reduced to zero, the fund source's Repackaging Overaward Priority for any Scheduled and Refund actions is also automatically reduced to zero. Any fund source with an Awarding Priority of zero and Overawarding Priority of zero is not displayed within Repackaging Overaward Priority.

You can view the following values within the grid:

  • Fund Source
  • Fund Source Type
  • Priority
  • Disb. Action
  • Title IV Eligible
  • Financial Eligibility
  • Fund Source Code
  • Merit Based
  • Award State
  • Auto Package Award
  • Created By
  • Modified By

Prerequisites

You must have:

  • Common - Configuration - View authorization

  • Financial Aid Automation - Configuration - Automated Awarding Fund Source Priority - Edit, Update Awarding Priority, and View authorization

Access Method

Select the Configuration tile > expand Financial Aid > select Automated Awarding Fund Source Priority.

Procedure to Configure Repackaging Overaward Priority

  1. Select the Repackaging Overaward Priority tab.

  2. Select a Campus. The grid will be populated with the associated records.

  3. Review the displayed records and the following values in the grid.

    Auto Package Award Closed Specifies how the total award is determined when financial aid is automatically packaged. The options are Institutional Charges and Cost of Attendance (COA). The list is enabled and defaults to Cost of Attendance when you select Student Payments, Direct Plus Loan, Grant (Other than Pell), Other Need Based Loans, Other Non-Need Based Loans, PLUS Loan, or Scholarship in the Type list. It is enabled and defaults to Institutional Charges when you select Other Outside Resources in the Type list. For all other types, it is disabled.

    Award StateClosed The current state of the student's award in the system.

    Awarding PriorityClosed The number representing the awarding order for the fund source.

    Created ByClosed The last and first name of the staff member or process that added or created the item.

    Disb ActionClosed The repackage action currently associated to the disbursement (Scheduled, Refund, etc...).

    Exclude from Estimated Financial AssistanceClosed This field is cleared by default. When the job is run with this option selected, the paperclip icon is displayed in the left column of the History tab of the Automated Job Management grid. Click the paperclip icon to download the packaging Details and Summary for the awarded student(s) included in the job (either via the Run Now option or the Scheduled Job option). Note: When this field is selected, then the Staff Notification for Assignment Method is required. You will not be able to save the job without this being configured. After being downloaded: The Awarding Results Summary file will display as AwardingResultsSummaryTest and the Awarding Results Details file will display as AwardingResultsDetailsTest for any auto awarding job run in Test Mode regardless of whether the new field is enabled or not. The Awarding Results Summary file will display as AwardingResultsSummaryLive and the Awarding Results Details file will display as AwardingResultsDetailsLive for any auto awarding job run in Live Mode when the new field is enabled.

    Financial EligibilityClosed If you are using the Student Financial Aid Awarding (SFAA) feature and you selected Grant (Other than Pell), Scholarship, or Other Outside Resources in the Type field, specifies whether the aid is need based on non-need based. For all other types of fund sources, it defaults to the appropriate value and cannot be changed. Anthology Student uses the values to calculate amounts for manual packaging, automatic packaging, financial aid batch packaging, and in the Alternate and Standard grids on the Awards tab. For Need based or if no value is specified, Anthology Student performs the calculation for need based aid and displays the value in the Gross Need Based Aid Pkgd field in the grid on the Awards tab. For Non-Need Based, Anthology Student performs the calculation for non-need based aid and displays the value in the Non-Need Based Aid Pkgd field in the grid on the Awards tab.

    Fund SourceClosed The source of this fund. If your institution is using fund source security, you must have permission to work with the fund source.

    Fund Source CodeClosed Abbreviation/code for the Fund Source.

    Fund Source TypeClosed Specific classification for the fund source.

    Merit BasedClosed Notes whether the student's non-need based aid is merit based aid or not.

    Modified ByClosed The name of the person who changed the item.

    Overaward PriorityClosed The numerical value priority of the selected transaction.

    Title IV EligibleClosed Select Yes to specify that the program version qualifies as a Title IV eligible program for 90/10 reporting. Select No if the program version does not qualify as Title IV. When you select No, Anthology Student enables the Non-TIV Program Revenue in the 90/10 Calc list so that you can specify whether or not the non-Title IV program version still qualifies to have its revenue included in 90/10 reporting. This field specifies the Title IV status of the program version for 90/10 reporting only. It does not change or affect the Title IV status for awarding. Additionally, this field is used for Servicer Extracts to include students enrolled in certificate programs.

    Note: Scheduled disbursements are listed first within the grid ('Schedule' in the Disb Action column in numerical priority order. Refunds ('Refund' in the Disb Action column) are then listed in numerical priority order, following the last scheduled disbursement.

  4. You can edit the Overaward Priority numerical value (1 through 999) in the grid. When you assign a priority value, the previously assigned values are adjusted to maintain the existing sequence order.

    Note: Setting the Overaward Priority to zero (0) disables the action on the fund source.

  5. If you need to copy a selected priority to another campus, click Copy Priority in the toolbar and a Copy Priority pop-up form appears enabling you to select the desired Campuses. Click the Copy button after your campus selections are made. The following message is displayed: "WARNING: Copied configuration values will override existing configurations." Confirm to copy the configuration.

    The system uses the source campus funds that are shared first and then displays the non-shared funds in the grid (if they are originally configured with a number greater than 0 within the Fund Source Priority grid) with a value of 0 in the Priority column. You will need to enter a value in the Priority column to place it in the order you desire (Step 3).

    Note: To successfully copy a priority, Repackage process activation must be enabled for the campus(es) being copied to. When the copy is performed, if you opt to repeat the copy process again for a campus you already selected and saved, all values will be overwritten. Any prior existing values you copied to the campus are permanently deleted and the new values are inserted.

  1. If you want to save and: 

    • Continue making changes, click the Save button

    • Close, click the Save & Close button