Add, Edit, or Delete a Placement for a Student

You can: 

• Add a new placement for the selected student

• Delete a placement

• Edit an existing placement

You can also add an employer contact while editing a student's placement.

   Review the training (Anthology Academy registration and login required):

Job Management (3 min.)

Prerequisites

You must have Common - Student - View authorization.

You must also have: 

• If you are adding a new placement, Career Services - Student Placements - New authorization

• If you are editing a placement, Career Services - Student Placements - Edit authorization

• If you are deleting a placement, Career Services - Student Placements - Delete authorization

You must be authorized for the campuses configured for the employer.

Access Method

Select the Students tile > select the name in the Students list > expand Career Services > select the Placements & Internships tile.

Procedure to Add or Edit a Placement

The following fields are required by Anthology Student.

• Date Placed

• Employer

• Job Type

• Placement Status

• Start Date

• Student Name

For the remaining fields on the Placement & Internships page, your institution can: 

• Select the remaining predefined fields in Anthology Student that they want on the page

• Add school defined fields that get displayed under Additional Placement Information - School Defined Fields on the page

For both predefined and school defined fields, you institution can specify which fields are required and the order they are displayed. For example, if your institution makes the Salary field required, you must specify an amount even if the position is unpaid.

In addition to fields varying based on how your institution configured the fields, certain fields are only displayed based on your action. For example, if you are: 

• Editing a placement, the Termination Date and Termination Reason fields display.

• Adding a new placement, the Salary Amount, Salary Status, and Salary Type fields display. Entries in these salary fields then populate in the Salary Information section.

The Comments field only displays on the form: 

• When a placement verification is edited (It is not displayed when adding a new entry.)

• Audit is enabled and when you are editing an existing salary

If displayed, the Comment field is required in order to save the form if there are changes made to any of the three required fields on the form:

• Salary Amount

• Salary Type

• Effective Date

Follow this procedure.

1. If you want to:

   • Edit a placement, click the placement record in the list.

   • Add a placement, click New.

2. In Employer and Position, specify the following values.

   Employer The name of the employer. If you are selecting the employer from a list, it contains the names of all the employers configured for your institution. Job ID The number that Anthology Student automatically generates for the job. Job Type The type of job. Job types are configured by your institution and used to categorize jobs into categories.

   Placement Status The placement status of the student. Position The name of the job position. Select Unlisted if the job is not displayed in the list.

   The employer details underneath these fields (Employer Address, Phone Number, etc...) will auto-populate after you make your selections.

3. In Placement Information, specify the following values.

   Benefits Type Indicates whether benefits such as vacation, insurance, holidays, retirement plan, etc. were included with the job offer. The options are Yes and No. Career Services Advisor Select the Career Services Advisor. Current Intern/Externship Does the student currently have an Internship or Externship? Date Placed The date the student is being placed. End Date Specify the date the job ends or select it from the calendar tool. Exact Job Title Specific title for the job position. From Interview Was the job acquired from the interview set up by the school with the employer? The options are Yes and No. How Placed The method of placement. The values are configured by your institution. In Field of Study Was this job in the student's field of study? Select Yes, No, Related Job Category Select a job category. They are configured by your institution. Job Description The job description is a written narrative that describes the general tasks or other related duties and responsibilities of a position. Example: The Human Resources Manager will lead and direct the routine functions of the Human Resources (HE) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices. Job Schedule The job schedule. Select Full Time or Part Time. Job Source How was the student placed in the job. The job sources are configured by your institution. Job Status The status of the job. The options are Employed or Terminated.

   Job Title The job title. Note Area that displays, or that you can use, to specify comments or additional information. Placement Fee If there is a related placement fee or not Salary Amount Salary amount for the placement. Salary Status If the salary for the placement is estimated or an actual amount. Salary Type Specifies the way the salary is paid. They are configured by your institution. Start Date Enter the date the student starts the job or select it from the calendar tool. Supervisor The name of the supervisor for this position. Supervisor Phone Number The supervisor's phone number. Termination Date Date the Placement ended Termination Reason Reason the Placement ended

4. If you want to:

   • Edit a salary, click the salary record in the list.

   • Add a salary, click New

5. In Salary Information/New Salary, review/specify the following values.

   Active Specifies whether or not the associated record is active. Comment Area you can use to specify comments or additional information about a change or a request. Salary Amount Salary amount for the placement. Effective Date Start date of the salary.

   Include In Reporting If the salary information should be included in reports Salary Status If the salary for the placement is estimated or an actual amount. Salary Type Specifies the way the salary is paid. They are configured by your institution.

   The salary details at the top of the section (Yearly, Hourly, Volunteer, Flat Rate) will auto-populate after you make your selections.

6. If you want to:

   • Edit a placement verification record, click the record in the list.

   • Add a placement verification, click Add

7. In New Placement Verification/Edit Placement Verification, review and specify the following values.

   Comments Area you can use to specify comments or additional information about a change or a request. Note Area that displays, or that you can use, to specify comments or additional information. Phone Number The phone number. The format will depend on how your institution configured phone numbers (such as whether or not it uses parenthesis and hyphens). Verification Agent The name of the verification agent.

   Verification Date The date of the verification. Verification Representative Name of the verification representative. Verification Agent Title The verification agent's title.

8. If your institution configured school defined fields, complete the fields under Additional Placement Information - School Defined Fields. Because the fields vary by institution, your institution will provide any tooltips or additional information you need to complete or edit the fields.

9. Click Save.

10. If you now want to save the placement record and: 

• Continue making changes, click the Save button

• Close, click the Save & Close button

Procedure to Delete a Placement

1. Highlight the record you want to delete in the list.

2. Click the Delete Placement button on the toolbar.

3. In Delete Placements & Internships, specify the following values. The fields that are displayed depends on the Placement Status,

   Comments Area you can use to specify comments or additional information about a change or a request. Placement Status The placement status of the student.

   Reason Reason for the change in a record or a value in the record.

4. Click the Confirm Delete button.

5. If the Placement Status The placement status of the student. or Reason Reason for the change in a record or a value in the record. you selected has an associated questionnaire configured in the Reasons page (Select the Configuration tile > locate Career Services in the tree > select Reasons.), then a pop-up questionnaire form is displayed with the questions configured by your institution. Specify the required details.

6. Click Save to save the changes.

If You Are Editing and Want to Add an Employer Contact

1. Click the placement you want to add an employer contact for.

2. Click the "+" button to the right of the Supervisor field.

3. In the Add Employer Contact pop-up form, specify the following values.

   Active Used to set the Employer-Location association. (enabled by default) City The name of the city. Contact Attributes Used to group characteristics for employer contacts. Contact Type The status of the Post Withdrawal Disbursement Notification document. The statuses used are: Pending, Approved, Rejected, Expired, Processed, Sent, Resent, and Document Received. Country The country of residence. If you are specifying a country, it defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country. Email Address The email address. Ext. Extension for the phone number. Fax Number The number where a facsimile (fax) can be received. First Name The first name of the student or person.

   Last Name The last name of the student or person. Phone Number The phone number. The format will depend on how your institution configured phone numbers (such as whether or not it uses parenthesis and hyphens). Phone Number 2 A secondary phone number. The format will depend on how your institution configured phone numbers (such as whether or not it uses parenthesis and hyphens). Phone Number 2 Type The type of phone (for example, mobile). Postal Code Mailing code (letters/digits) for country other than the United States. Primary Contact Indicates if the individual is the primary contact for the employer. Street Address The street address. For student addresses, if an address has more than 40 characters, the additional characters in the address line will not be extracted to be sent to COD but will be truncated. State If within the United States, the name of the state. Title The title for the person.

4. Click Save.