Add an Enrollment

You can enroll a student to a course using the enrollment wizard.

   Review the training (Anthology Academy registration and login required):

Managing New Student Enrollment  (2 min.)

Adding a New Enrollment  (3 min.)

Prerequisites

You must have:

• Common - Student - View authorization

• Academics - Student Enrollment Period - New authorization

Your institution must have already configured an enrollment with a Course Status set to Future.

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Enrollments tile.

Procedure to Add an Enrollment

1. To enroll a student, click the New button.

2. In Student Information, specify the following values, and click the Next button.

   Admissions Representative The Admissions Representative for the student. If a staff member is removed from an Admissions Representative group after having been assigned to a student, Anthology Student retains the name of the former representative on the student record. Campus The campus where the student or students were enrolled.

   Previous Education The education level of the student. They are configured by your institution. The value you select will depend on the policies and procedures at your institution.

3. In Program Information, specify the following values.

   Area of Study The various areas such as Major, Minor, or Concentration that the students have taken to complete their degree. The areas of study are configured by your institution. Catalog The catalog configured by your institution. The catalog contains the courses required for a program version or area of study. The Default - None catalog should not be used. Grade Level The grade level for the student. Grade levels are configured by your institution and do not have to correspond to the option on the FAFSA or Stafford loan forms. For a student to qualify for a Graduate PLUS loan, the grade level must be configured with the Department of Education ID 7 (Graduate/Professional or beyond). Program Type The type of programs available at the campus - that is either degree or non-degree. If the campus provides non-degree programs (NDS), Non-Degree is displayed. If the campus does not allow NDS enrollments, Degree is displayed, by default. Program Version The program version associated with the student or item.

   Shift The shift during which the student will attend classes (such as days or evenings). Shifts are configured by your institution. Student Status Specifies the status of the prospect or student at your institution. Statuses vary by institution. They are configured by your institution. If you change the status for a student, a dialog is displayed so that you can confirm the change. If there are also tasks associated with the previous status, Anthology Student displays a dialog that you can use to select the tasks to keep and the tasks to close with the result of canceled. Transfer Credits The number of approved transfer credits applied to the program version. Transfer Students (for IPEDS Reporting) The check box is selected only if the student has transfer credits with a transfer type set to "Include as Transfer Student (for IPEDS reporting). Version Start Date If the system is configured to Require the Start Date (under Settings > Academic Records > General > Require Start Date) the Version Start Date field will be flagged as required and the user must select a Version Start Date when adding a new enrollment.

4. In Term and Billing Method, specify the following values.

   Note: The best practice is to select a Version Start Date. A Start Term should only be selected if a Version Start Date was not selected in the above step. If you select a version start date, Anthology Student disables the Start Term field.

   Auto Charges Term You should populate this field if auto-charges are configured. The term selected on this field will be used to post the auto charges to the student's ledger card. The Auto Charges Term field will display all active terms: - Regular Terms, if parent/child terms are not configured - Parent Term, if parent/child terms are configured Billing Method The method used to bill for the student. For example, monthly, term, course, and so on. They are configured by your institution.

   Linked SAP Enrollment The name of the program version for a linked satisfactory academic progress (SAP) enrollment. Start Term If a Start Term is selected, the system will use the weeks configured on the program version to calculate the Mid-Point and Graduation Date for the enrollment.

5. In Enrollment Dates, specify the following values.

   Application Date The date when the application was processed. Enrollment Date The actual date when the student enrolled in the program version. Expected Start Date The date the student is expected to start the enrollment at your institution.

   Externship Start Date The start date of the training or externship. Graduation Date The date when the student graduated or is scheduled to graduate from the program version. Mid-Point Date The estimated midpoint date for students who enter the program version. The date value is based on the start date for the program version.

6. In Enrollment Information, specify the following values, and click Enroll.

   Enrollment Number The number assigned during the enrollment based on the parameters specified by the institution. Expected Credits per Term The total number of credits that the student is expected to complete per term.

   Expected Hours per Week for Externship The number of hours per week that the student is expected to complete in the training or externship. The number of hours specified must be less than the Total Hours for Externship. Note Area that displays, or that you can use, to specify comments or additional information.

7. If your institution has configured extended properties, complete the fields under Extended Properties.

When you enroll a student in a program version and any areas of study, Anthology Student adds the courses and requirement rules configured for the program version and areas of study to their enrollment and displays the courses on their:

• Course list (Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.)

• Degree progress audit (Select the Students tile > select the name in the Students list > expand Academic Records > select the Degree Progress Audit tile.)

• If a template is configured, their degree pathway (Select the Students tile > select the name in the Students list > expand Academic Records > select the Degree Pathway tile.)