Fund Source Security

You can use the Fund Source Security page to allow staff members access to fund sources to post, add, edit, delete, and approve awards. To limit the users who can approve or post aid from certain fund sources, those users must first be isolated in a discrete staff group that can be selected from the drop-down list.

Fund Source Security accommodates Financial Aid related activities that occur in Student Accounts. Distinct permissions can be set up for user access to create and process awards, create and process refunds, create and process stipends, and edit payees for particular fund sources. These types of security limitations may be required by an organization's internal compliance department or through implementing the separation of duties mandated by the Sarbanes-Oxley Act (SOX). This provides fund source level security for awards, refunds, stipends, and payments.

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Managing Fund Source Security  (5 min.)

Prerequisites

You must have: 

  • To view, Financial Aid - Settings - View authorization

  • To add or edit, Financial Aid - Settings - Manage authorization

A staff member cannot perform an action for a fund source transaction unless the staff group to which the staff member belongs has been granted permission for that action for the fund.

Access Method

Select the Settings tile > expand Financial Aid > select Fund Source Security.

Procedure to Configure Fund Source Security

  1. Select Yes to Designate Access by Fund SourceClosed Specify Yes if you want to enable and designate access to staff groups by fund source. Select No to delete or disable previously configured fund source security. Select Delete to remove all settings. Select Disable to retain the settings for future use..

  2. Specify the following values. The fields displayed depend on the value selected in the "Designate Access by Fund Source" field.

    Staff GroupClosed Group containing staff members in an institution. Typically, the groups are based on departments and job functions. Administrators can use staff groups to assign or revoke access privileges to all the members in the staff group.

    TypeClosed Specify the type of fund source security. The options are Simple and Advanced.

  3. Select appropriate security permissions for each fund source for the selected staff group. You can select the Simple or Advanced option based on your institution's requirements. The Advanced option provides more granular configuration options.

    Type of Fund Source Security Fund Sources Permissions available
    Simple AwardsClosed Indicates the type of fund sources. Add, Approve, Delete, Edit, Full, View
    Paid Refunds/StipendsClosed Indicates the amount that has been paid as a refund or stipend. Delete/Void, Edit, Full, Post
    PaymentsClosed The payments, refund, or stipend amount.
    Schedule Refunds/StipendsClosed Indicates the amount that is scheduled to be paid as a refund or stipend. Delete, Edit, Full, Schedule
    Advanced AwardsClosed Specify the appropriate status to prevent the awarding of Title IV funds. The statuses are Approved (read-only), Pending Approval, and Estimated. Based on the value(s) selected, the Packaged amount for fund sources will be adjusted when awards are made with Estimated and Approved statuses. This option is enabled only when 'Prevent awarding when authorization is expended' is set to Yes. Add, Approve, Edit, Delete, Full, View
    Paid RefundsClosed Indicates the amount that has been paid as Refund. Delete, Edit, Full, Post, Void
    Paid StipendsClosed Indicates the amount that has been paid as Stipend.
    PaymentsClosed The payments, refund, or stipend amount.
    Schedule RefundsClosed Indicates the amount that is scheduled to be paid as refund. Delete, Edit, Edit Payee, Full, Schedule
    Schedule StipendsClosed Indicates the amount that is scheduled to be paid as a stipend.

  4. To copy the configuration to another staff group, click the Copy Settings to Staff Group button on the toolbar. Anthology Student displays the Copy Settings to Staff Group dialog.

    Specify the following values and click the Copy button.

    From Staff GroupClosed Group containing staff members in an institution. Typically, the groups are based on departments and job functions. Administrators can use staff groups to assign or revoke access privileges to all the members in the staff group.

    To Staff GroupClosed Group containing staff members in an institution. Typically, the groups are based on departments and job functions. Administrators can use staff groups to assign or revoke access privileges to all the members in the staff group.

  1. Click Save to save the changes.