Create a Batch to Generate Student Payment Statements

You can use the Student Payment Statements page to generate payment statements based on balance of student payment plans.

The Student Payment Statements process retrieves scheduled payments from the Payment Schedule of the student based on the selected criteria and presents the Amount Due based on the total number of scheduled payments due. The process also provides the option to display the Overall Student Balance (total balance for all enrollments) of the student or only the Current Enrollment Balance.

Prerequisites

You must have:

• Common - Processes - View authorization

• Student Accounts – Processes – Student Payment Statements authorization

Access Method

Select the Processes tile > expand Student Accounts > select Student Payment Statements.

Procedure to Create and Queue the Batch

1. Click the Process tab.

2. Specify the Selection Criteria to filter the records.The fields that are displayed will vary depending on select Type value.

   Balance Source The source of the student’s account balance that is displayed on the student payment statement. The options are overall student balance or current enrollment balance. Campus Select the campus to generate student payment statements. You will see only campuses which you have access. This field is enabled only if statement type is Batch. Closing Date Cutoff date that is used to gather payments from student’s payment plans to be included in the statement. Exclude Auto-Draft Students Specifies whether or not you want to exclude payment plans that are configured for auto-draft. ID to Print Identification number that you want to be included in the subsidiary statement. The options are Student number, Enrollment number, and None. Program Versions Choose program versions to filter student population by program version. Only students who enrolled in the selected program versions will have statements generated.

   Shifts The shift that the student will attend classes (such as day or evenings). Only student who are associated with the selected shifts will have statements generated. Start Date Student's Program Version Start Date. From and To Student Select a specific to generate statement for that student only. This field visible only if the statement Type is Student. Student Statuses Select student statuses as a criterion to filter student population for statements generation. Only students who are in the selected statuses will have statements generated. Type Indicates whether you want to generate a statement for a batch or an individual student.

3. Under Print Options, select the items that you want to include in the statement.

   Account Balance Indicates whether or not you want to show student’s account balance on the statement. Enrollment Information Indicates whether or not you want to show enrollment information on the statement. Interest Balance Indicates whether or not you want to show payment plans’ interest balance on the statement.

   Payment Coupon Indicates whether or not you want to show a Payment Coupon on the statement. Principal Balance Indicates whether or not you want to show payment plans’ principal balance on the statement. Truth-In-Lending Statement Indicates whether or not you want to include the Truth-In-Lending statement in the payment statement. The statement associated with the Truth in Lending Act in Title I of the Consumer Credit Protection Act. This act requires clear disclosure of key terms of the lending arrangement and all costs. For institutions, these regulations do not apply to lenders of student loans. Disclosure must be made of the following credit terms: Finance Charge, Annual Percentage Rate, Amount Financed, and Total of Payments.

4. Specify the Note Area that displays, or that you can use, to specify comments or additional information. .

5. Click the Next button. Anthology Student processes the selection criteria and expands the Results grid.

6. Review the values in the Results grid.

   Account Balance The student's current account balance. Program Version The student's program version. Start Date Student's Program Version Start Date.

   Student The last and first name of the student. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned, is specified by your institution. For example, Anthology Student can be configured to assign the number or your institution can use some other method for assigning the ID. Student Status The student’s school status.

7. Click the Queue Statement button.

8. On the Queue Batch dialog, review or change the name of the batch and click the Queue button.

Anthology Student processes the batch to generates payment statements.

When the batch completes, Anthology Student displays the results on the History tab.