Post Final Grades

You can use the Gradebook page to post the final grades for students.

If lessons are configured for the class section and they use weights as a percentage of the total grade for the class section, the final grade is calculated by Anthology Student when you specify the grade for the last lesson.

   Review the training (Anthology Academy registration and login required):

Configuring Lessons  (6 min.)

Prerequisites

You must have:

• Common - Processes - View authorization

• To display the final grades, Academics - Processes - Post Final Grade - View authorization

• To add final grades, Academics - Processes - Post Final Grade - Edit authorization

The term and class section must be active to post a grade.

You must have selected Yes for Require Final Grade Change Reason Select Yes if you want to require staff members to select a reason when they edit a final grade for a student on the Student Courses. If you select Yes, your institution must also have configured the reasons for final grade changes using the Configuration tile. in the General page (Select the Settings tile > expand Academic Records > select General.)

Access Method

Select the Processes tile > expand Academic Records > select Gradebook in the tree.

Procedure to Post a Grade

1. Select the Final tab.

2. Specify the values. The fields that are displayed will depend on how you have configured Academic Records.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Course The code and name identifying the course the student is enrolled in.

   Start Date If your institution has configured floating term scheduling for Academic Records, specify a range of start dates for the course. Term Available terms with start and end dates for each term.

3. Click the Apply Filters button. Anthology Student displays information about the class section and a list of students. The list includes students with grades posted from other locations in Anthology Student and students who dropped.

4. Verify that you have the right class section by reviewing the values for the list.

   End Date The end date of the class section. Instructor The instructor assigned to the course or class section. Section The code and name for the class section.

   Start Date The start date of the class section. Student Registered The number of students registered in the course.

5. In the list, review the values for the student.

   Class Status The status of the student for the class section. Enrollment Status The associated School Status on the student's enrollment.

   Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can click the link and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. Student ID The ID assigned to the student.

6. In the record for the student, click in the cell to specify the values.

Grade Note Area that displays, or that you can use, to specify comments or additional information. Incomplete Exp Date If the letter grade is an I for incomplete, displays the date that the student must have completed the class section and the new numeric grade must be entered. If the new numeric grade is not entered by the date, Anthology Student automatically changes the I to the letter grade that corresponds to the numeric grade configured in the grade scale. The number of days used to calculate the date is configured for Academic Records by your institution and is added to the end date of the class section. Letter Grade The letter grade. They are configured by your institution. If your institution has also configured a grade scale for a campus and program versions that contains limits for the numeric grades, Anthology Student can convert number grades into a letter grade.

Numeric Grade The numeric grade. If your institution has configured a grade scale for a campus and program versions that contains limits for the numeric grades, Anthology Student can convert the number grade into a letter grade. Rate Specifies a value in addition to the numeric and letter grade. For example, if a time competed needs to be recorded in the gradebook, you can specify it here.

7. Click Save to save the changes.  

The Rate and Grade Note column must be associated with the Numeric Grade or the Letter Grade column.

After you save final grades, Anthology Student can automatically unregister students from conditional courses if:

• Your institution has configured Anthology Student to unregister students

• The class section for the grade is a prerequisite, prerequisite rules were configured, and the prerequisites are not met (For example, a conditional class section is unregistered if the prerequisite rule requires a C or higher in the class section and the grade for the class section specified is less than a C or incomplete.) 

Your institution can also configure a reason so that you know when a student has been unregistered automatically. The reason is displayed on the Course Status Changes tab on the Audit page for the student so that you can identify any course that were unregistered automatically. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Audit tile.)

If you change the value under Letter Grade The letter grade. They are configured by your institution. If your institution has also configured a grade scale for a campus and program versions that contains limits for the numeric grades, Anthology Student can convert number grades into a letter grade. or Numeric Grade The numeric grade. If your institution has configured a grade scale for a campus and program versions that contains limits for the numeric grades, Anthology Student can convert the number grade into a letter grade. and click Save, Anthology Student displays the Final Grade Change dialog box.

Select the Reason Indicates the reason for changing the final grades for the student. for the grade change and click Save. Anthology Student successfully saves the records.