Post Attendance

You can use the Attendance page to post daily attendance as a batch for your classes. You can select the term, class section, and date range for which the attendance will be posted.

You can post the exceptions that is the absences and the late entries for the class section, with the assumption that all the other students were present for the full class period. If there are any attendance rules configured for the class section, posting the attendance will result in the student being dropped from the course.

   Review the training (Anthology Academy registration and login required):

Posting Attendance for a Class Roster  (2 min.)

Prerequisites

You must have:

• Common - Processes - View authorization

• To view attendance, Academics – Processes – Post Attendance - View authorization

• To edit attendance, Academics - Processes – Post Attendance - Edit authorization

Access Method

Select the Processes tile > expand Academic Records > select Attendance in the tree.

Procedure to Post Attendance

1. Select the following criteria.

   Campus The campus that the term is associated with. Course The code and name identifying the course the student is enrolled in.

   Term Available terms with start and end dates for each term.

   The remaining criteria will depend on whether or not Class Meets at Various Days/Times Indicates that the class does not have regularly scheduled meeting dates and times. This option allows instructors to create a class schedule for a course section as the class progresses. was selected for the class when it was scheduled. (Select the Class Scheduling tile.)

2. Specify the remaining criteria.

   Class Meets at Various Days/Times Selected?	Available Selection Criteria
   No	Attendance Date The date or date range within which you will post the attendance. From and To
   Yes	Attendance Date The date or date range within which you will post the attendance. Length The duration of the class meeting. Time The schedule time of the class meeting. This field is used when your class schedule is configured to include Student Specific Meeting Schedule.

3. Click Apply Filters. The grid displays the students in the Class and the roster for the class, and the days that you can post the attendance.

4. If needed, review the following information above the grid. For additional information about Attendance Type, see the details below.

   Attendance Type Specifies the type of attendance. The options are Time Absent – All (default), Time Present - Only, Time Present - All, and None. For any option, you can still enter when a student is present or absent. For additional information about the options, see Details for Attendance Type in this topic. Course Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Course Name The name of the course. End Date The last day to record the attendance. Attendance for a class section can be recorded for dates that are on or between the start and end dates. Instructor The instructor assigned to the course or class section.

   Scheduled Minutes The scheduled minutes for the class section. Section The code and name for the class section. Start Date The day to start recording the attendance. Attendance for a class section can be recorded for dates that are on or between the start and end dates. Students Registered The number of students currently registered in the course.

5. For the student in the grid, enter the attendance amount for the appropriate date and time.

6. Click Save to save your attendance entry and post the attendance for the students as a batch.

Additional Actions Available

If you want to freeze the columns in the grid, click the down arrow () in the column header and select the Lock or Unlock option from the drop down list.

Details for Attendance Type

The value specified for Attendance Type when the class section was scheduled determines whether or not you want Anthology Student to enter present or absent for unentered attendance when it performs calculations related to attendance.

For any attendance option, you can still enter when a student is present or absent.

The table shows the options displayed if you selected Minutes for Unit Type when you configured the course.

Attendance Option Selected	What You Typically Enter	Action Anthology Student Takes for Unentered Attendance	How Attendance Is Typically Taken
Time Absent – All (default)	When a student is absent	Enters present for unentered attendance in the student record.	Regularly and only for the scheduled dates the course section meets
Time Present - Only	When a student is absent or present	Does not enter present or absent for unentered attendance in the student record. Unentered attendance enters 0 for present and absent.
Time Present - All (recommended)	When a student is present	Enters absent for unentered attendance in the student record.
None	When you enter the Last Date of Attendance	Does not enter present or absent for unentered attendance in the student record. Updates the Last Date of Attendance.	Non-attendance or census based

If you selected Quantity for Unit Type when you configured the course, the options are: 

• Units Completed

• None