Add or Edit Banks

You can use the Banks form to:

• Identify the banks with which your institution does business

• Set up multiple accounts in each bank

• Set up separate debit and credit accounts for stipends so that you do not have to use the same accounts as those used for refunds.

• Print a list of your banks and the accounts in each bank

The General Ledger Accounts report lists the general ledger debit and credit account numbers for the selected transaction codes. Each bank account is related to a general ledger account number for posting transaction activity.

Prerequisites

To view the page, you must have Student Accounts - Configuration - View authorization.

If you want to integrate Anthology Student with Anthology Finance & HCM, you must setup Student Accounts GL Accounting system to Anthology Finance & HCM. This integration disables all the operations (such as Add, Delete, and so on) and can only be used in edit mode.

If you want to edit an item and it is associated with more than one campus, you must have access to all the campuses. For example, if the item was configured so that it is available at three campuses and you only have access to two of the campuses, you can view, but cannot edit it. (When you add an item, you can only select campuses where you have access.)

Access Method

Select the Configuration tile > expand Student Accounts > select Banks.

Procedure to Add or Edit Items

1. If you want to:

   • Add a list item, click the New button on the toolbar

   • Add a list item by copying and modifying a list item, select the required row in the list and click the Duplicate button on the toolbar

   • Edit a list item, click the item name in the list

2. Review, specify, or change the following values.

Active Specifies whether or not the associated record is active. Address The address associated with a person or organization. If you change the address for a student, Anthology Student displays a dialog that you can use to save the address before your changes to the Related Addresses list for the student (Select the Students tile > select the name in the Students list > expand Contact Manager > select the Related Addresses tile.). You can also specify the type of address. For example, if your institution has a value of Previous configured for the address type, you can select the value for any previous addresses. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. City The name of the city. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Contact Email Address The email address. Contact Title The title of the contact. Country The country of residence. If you are specifying a country, it defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country.

Fax Number The number where a facsimile (fax) can be received. First Name The first name of the student or person. Last Name The last name of the student or person. Name The descriptive name of the item. Phone Number The phone number. The format will depend on how your institution configured phone numbers (such as whether or not it uses parenthesis and hyphens). Routing Number The nine-digit numeric code used to identify the bank in a transaction. State If within the United States, the name of the state. ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city or state or both, the list contains the valid zip codes.

3. Click the Save button. Anthology Student enables the Bank Accounts grid.

   Active Specifies whether or not the associated record is active. Account Number The bank account number.

   GL Credit Account Credit side of the journal entry on Student Ledger payments received for this bank, that are not connected to a fund source, or the fund Source Disbursements G/L account for the corresponding fund source and campus has not been filled in. GL Debit Account The G/L account for the cash account associated with this bank account.

4. Under Bank Accounts, take the appropriate task in the list.

   Task	Action to Take
   Add or edit a bank account	1.  If you want to: Add a new list item, click the Add button on the toolbar.Anthology Student displays a Add Bank Account dialog box. Edit an existing list item, click the name in the list 2.  Specify or change the values. The fields that are displayed will vary depending on the Anthology Finance & HCM integration. Account Number The bank account number. Active Specifies whether or not the associated record is active. Default Default Bank Account is the account in which deposits are normally made for this campus. If a deposit must go into a different account, users can change it at the time the deposit is prepared. Deposits Pending Account You can use the Deposits Pending Account when payments are entered in Anthology Student. Fractional Number Indicates the fractional routing number that identifies the paying bank and consists of a number in the following format: XX-YYY/ZZZZ. XX indicates the city or State where a financial institution is located, YYY indicates the specific identifier for the financial institution and ZZZZ indicates the Federal Reserve district in which the financial institution is located. Typically, this number is displayed in the upper right corner of a check. GL Credit Account Credit side of the journal entry on Student Ledger payments received for this bank, that are not connected to a fund source, or the fund Source Disbursements G/L account for the corresponding fund source and campus has not been filled in. GL Debit Account The G/L account for the cash account associated with this bank account. Great Plains Checkbook Anthology Student saves all records for all campuses that use Great Plains, that contain both a valid Debit and Credit Account or both the Debit and Credit accounts are blank. An error message is displayed if any campus that uses Great Plains is using an incorrect Debit and/or Credit account. Name The descriptive name of the item. NFS Pending Account You can use the NSF Pending Account when a check is returned and recorded inAnthology Student. An entry must be done in CampusVue Student to offset the NSF Pending Account to the appropriate Cash account. Use Great Plains for Next Check Number Used to display the next check number currently stored in the Great Plains checkbook master record. If the bank account is set up to get the next check number from Great Plains, it is so indicated on the Check Printing form and Anthology Student prevents you from changing the check number on the form. 3.  If you want to save and: Continue making changes, click the Save button Continue to add another item to the list, click the Save & New button
   Remove a bank account	1.  Select the bank account from the list. 2.  Click the Remove button on the toolbar. Anthology Student displays a dialog box. 3.  Click Remove. Anthology Student removes the bank account.

If you want to save and: 

• Continue making changes, click the Save button

• Continue to add another item to the list, click the Save & New button

• Close, click the Save & Close button