Delete or Deactivate Scheduled Tasks

You can use the Task Schedules page to delete or deactivate scheduled tasks.

Deleting an item permanently removes it. No record of deleted list items is maintained in Anthology Student.
Deactivating an item keeps a record of it in Anthology Student (preferred). It can no longer be assigned to a student or record but remains assigned if it was previously assigned.

If an item:

Is not associated with a student or record, you can delete or deactivate it
Is associated with a student or record, you can only deactivate it

Prerequisites

You must have Contact Manager - Configuration - Task Schedules Delete authorization.

If you want to delete or deactivate an item and it is associated with more than one campus, you must have access to all the campuses. For example, if the item was configured for three campuses and you only have access to two of the campuses, you can view, but cannot delete or deactivate it.

If you deactivate a scheduled task, the task template must be active to make the task active again.

Access Method

Select the Configuration tile > locate Contact Manager in the tree > select Task Schedules.

Procedure to Delete Items

Highlight the item in the list.
Click the Delete button on the toolbar.

The item is:

Removed from the list on the page and the list is redisplayed
No longer available to select on the forms that contain the list

Procedures for Deactivating Items

There is more than one method for deactivating an item.

Method	Procedure to Follow	Result
Using a toolbar button	1. Highlight one item in the list. 2. Click the Deactivate button on the toolbar.	The item: • Remains displayed in the list with No in the Active column • Is also no longer available to select on the forms that contain the list
Editing the item	1. Click the name of the item in the list. 2. In the Active drop-down, select No. 3. Click the Save and Close button.

Method

Procedure to Follow

Result

Using a toolbar button

1. Highlight one item in the list.

2. Click the Deactivate button on the toolbar.

The item:

• Remains displayed in the list with No in the Active column

• Is also no longer available to select on the forms that contain the list

Editing the item

1. Click the name of the item in the list.

2. In the Active drop-down, select No.

3. Click the Save and Close button.

Because the item is not removed, you can also make it active again by selecting the Activate button.