Benefit/Deductions

Benefit/deductions

Accessed from:

  • Setup > Tables > Benefit/deductions > Benefit/deductions

Description

This form shows all benefit/deductions configured for use in a particular company. The benefit/deduction code controls accounting information for transaction postings as well as how the benefit/deduction handles negative net scenarios.

Some benefit/deductions contain version numbers, which means they were imported from a Statutory Deduction Spreadsheet from the software provider. These benefit/deductions cannot be modified apart from accounting and display options.

Additional Tabs

Tab Tab Functions
Benefit/deduction enrollment selections Add/remove enrollments to/from a benefit/deduction code

Fields

Field Description
Benefit/deduction  Name of the benefit/deduction code
Short code 5-character identifier. Defaults to the first five characters of the name.
Benefit/deduction description Long description of the benefit/deduction
Version Version number for benefit/deductions that are managed by the software provider. Benefit/deductions with version numbers cannot be modified.
Country/region Jurisdictional information, if applicable
State/province
Benefit/deduction type Optional type classification for reporting purposes
Calculation sequence Sequence number for determining order of calculation during pay processing as some benefit/deductions rely on the results of others. Lower sequence numbers are calculated first. This field should be set accordingly if the benefit/deduction relies on a calculation that references an accumulator.
Depletion sequence Sequence number for determining order of deduction from gross pay. For example, garnishments are taken before taxes which are taken before voluntary benefits. Lower sequence numbers are deducted first.
Benefit/deduction sequence Associate this benefit/deduction code with a benefit/deduction sequence, for determining order of depletion at a finer detail or on a worker-by-worker basis
Insufficient funds How the benefit/deduction behaves when gross pay is less than the deduction:
  • Take the whole deduction no matter what: amount is always deducted from gross pay, possibly resulting in a negative net
  • Take the whole deduction amount or else ignore the worker deduction: amount is only deducted from gross pay if it can be deducted in full
  • Take the whole deduction amount or else retrieve in a future period: amount is only deducted from gross pay if it can be deducted in full, otherwise it is scheduled for the next pay period
  • Take what is available and ignore the rest: amount is deducted from gross pay and any remainder not taken is ignored
  • Take what is available and retrieve the rest in a future period: amount is deducted from gross pay and any remainder not taken is scheduled for the next pay period
Prepaid allowed Yes to indicate that workers can prepay the benefit/deduction. No, otherwise.
Benefit Yes to print the benefit/deduction in the Benefit section of the pay statement. No to print it in the Deductions section.
Apportion Yes to reduce the benefit/deduction amount according to time worked during a pay period where the worker did not work for the full pay period (e.g., hired, terminated). No, otherwise.
Apportion by state Indicates if the benefit/deduction is to be apportioned based on the states the worker works in for multi-state tax calculations
Self-service Yes to allow workers to maintain their own calculation variables that are used in calculation of this benefit/deduction. No, otherwise. If Yes, must be used in conjunction with Self-service benefit/deduction calculation variables.
Date period type Date when the benefit/deduction is calculated each pay period:
  • Context date: session date when the payment generation process is run
  • Pay period end date: last day of the pay period
  • Pay period start date: first day of the pay period
  • Reporting date: date when the payment is reported to a statutory authority (default is the same as Statement date)
  • Statement date: check/direct deposit statement date
Display sequence Numerical order in which the benefit/deduction appears on reports. Lower numbers display first.
Garnishments Indicates if the benefit/deduction is used for worker garnishments
Print on statements Yes to allow the benefit/deduction to appear on pay statements. No, otherwise.
Statement description Description of the benefit/deduction that appears on pay statements
Statement sequence List order of the benefit/deduction on pay statements. Lower numbers are higher priority. This number is not unique.
Print employer amount Yes to allow the employer contribution to appear on pay statements, for benefit/deductions with both a worker and employer amount. No, otherwise.
DR employer ledger account Debit and credit ledger accounts in GL to which employer amounts are posted
CR employer ledger account
Employer AP vendor AP vendor code to which employer amounts are posted
Employer apportioning basis By default, it is All Earnings. Change it according to the benefit/deduction.
Earnings for employer apportioning Earnings to choose if apportioning is for Selected Earnings.
DR worker ledger account Debit and credit ledger accounts in GL to which worker amounts are posted
CR worker ledger account
Worker AP vendor AP vendor code to which worker amounts are posted
Worker apportioning basis By default, it is All Earnings. Change it according to the benefit/deduction.
Earnings for worker apportioning Earnings to choose if apportioning is for Selected Earnings.
Used by worker

Yes to denote that this benefit/deduction is typically assigned at the worker level. No, otherwise.

If the benefit/deduction is assigned at a level that violates this guideline, a warning message is generated, but the assignment is not prohibited.
Default worker enrollment Default enrollment to set when the benefit/deduction is assigned at the worker level
Used by worker position

Yes to denote that this benefit/deduction is typically assigned at the position level. No, otherwise.

If the benefit/deduction is assigned at a level that violates this guideline, a warning message is generated, but the assignment is not prohibited.
Default worker position enrollment Default enrollment to set when the benefit/deduction is assigned at the position level
Active date First date the record is in effect
Expiry date Last date the record is in effect