Fund Source Posting Page

Use this form to configure the ledger posting, such as the default general ledger accounts for disbursement, stipend, and refund transactions for a fund source.

Roles and Privileges

  • CMC: Student accounting administrator - To set up the ledger posting details for a fund source.

  • CMC: Student accounting manager - To view the ledger posting details for a fund source.

Access Method

Navigate to Modules > Student accounting > Financial aid fund source > Fund source posting.

The following table describes the page controls.

Fields

Field Description
Campus account code Select a campus account code.
Campus account relation Select a campus that will use the Fund source for packaging students.
Net Select this check box when the Fund source is Net.

Note: This field will be available when the Refund transaction type is selected.

Non-Cash Select this check box when the Fund source is Non-Cash type.

Note: This field will be available when the Disbursement transaction type is selected.
Bank account

This field lists the bank accounts that are integrated with Ellucian Student. Select the bank account that would be used for transactions in Ellucian Student.

Note: This field will be disabled in the following scenarios:

  • The Non-Cash option is selected

  • The Net and Use ‘Net’ as ‘Noncash’ method of payment options are selected on the Method of Payments tab under Student accounting > Setup > Student accounting parameters.
Debit account Select a general ledger account that is used as a debit account for posting. In addition, you can select the financial dimension values for the selected ledger account.

Note: When the Non-Cash field is cleared, this field will be read-only, and the Main account and the financial dimensions of the bank selected in the Bank account field will be automatically populated in this field.
Credit account

Select a general ledger account that is used as a credit account for posting. In addition, you can select the financial dimension values for the selected ledger account.

Note: This field will be read-only and the Main account and the financial dimensions of the bank selected in the Bank account field will be automatically populated in this field, in the following scenarios:

  • The Net option is cleared.

  • The Net option is selected and the Use ‘Net’ as ‘Noncash’ method of payment is not selected on the Method of Payments tab under Student accounting > Setup > Student accounting parameters.

  • When the transaction is of type Stipend.
Return method

For the Refund and Stipend transactions type, select one of the following return methods for the selected campus and Fund source:

  • EFT
  • Net
  • Check

Note: This field will not be displayed when the Disbursement transaction type is selected.

Note: Fund source can be created with disbursement, stipend, and refund details. Multiple rows can be added in each tab.

Import and Export Fund Source Posting Setup Entity

To perform a bulk update of data entities, use import and export through Data Management.

Access Method

Navigate to Workspaces > Data Management > Data Entities or Export or Import

Bulk Upload

  1. Choose the CMCFundSourcePostingEntity entity for a bulk update.

    For more information, refer to Importing Anthology Finance & HCM Entities Data.

  2. Steps to bulk upload Bank account details through data entities

    • Export data using CMCFundSourcePostingEntity.

    • Update the Bank account information in the exported Excel file.

      • Note: Ensure valid data is uploaded in the Excel file.

    • Import data using the same entity and validate that the import is successful.

Note: When importing data into Anthology Finance & HCM with Ellucian-specific entities, any functional validations (such as validating input formats, etc.) that are performed in the user interface or in forms are not enforced during the import process.

Check your imported data to ensure it meets all requirements, as errors or incorrect entries may occur otherwise.